Village Board

July 17, 2017, • 6:30 pm • Monthly Board of Trustees Meeting

Agenda

 Call to Order • Pledge of Allegiance

Roll Call

Budget Hearing

Recognition of Visitors

Routine Business

  1. Omnibus Agenda

Approve Minutes 6-19-17 Regular Meeting

Approve Financial Report

Approve Expenditures

Approve Transfer of Funds

Reports

  1. Clerk/Treasurer

Unpaid water bills

Committee Reports

  1. Water & Sewer
  2. Streets & Alleys; Parking
  3. Economic & Community Development
  4. Finance Committee
  5. Building & Business Expansion; Permits
  6. York Acres
  7. Community Building/Park

Parking Lot – Cost of Engineer to Create Bid – Approval to Proceed with Bid Process

Memorial Stone for Weber Ground Donation (12” x 12” approx. 2” thick)

Attorney’s report

Unfinished Business

Adoption of Ordinance 17-3 “Annual Appropriations Ordinance”

TIF Reimbursement Extension – Shortstop

New Business

Approval of Ordinance 17-4 “IMLRMA – Intergovernmental Cooperation Contract”

Other New Business

Citizen’s Comments

Adjournment

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Village of Strasburg

May 15, 2017 Village Board of Trustees Meeting

The Strasburg Village Board of Trustees met on Monday, May 15, 2017 at the Strasburg Community Center. Clerk Linda Oakley called the meeting to order at 6:30 p.m. will all reciting the “Pledge of Allegiance”.

Clerk Oakley gave the Oath of Office to Trustees Anita Renshaw and Chuck Wade, and Village President Ron Thomas.

In attendance were President Ron Thomas, Trustees Jack Clark, Cinda Held, Alice Jeisy, Anita Renshaw and Chuck Wade, Clerk Linda Oakley, Fiscal Clerk Karla Tabbert, Attorney Dustin Probst, Justin Krile and Mike Antonacci.  Absent was Trustee Robert Anderson.

Motion by Trustee Clark to approve the financial report, expenditures, transfer of funds and the minutes of the April 17, 2017 meeting was seconded by Trustee Renshaw.  Motion voted on and carried by voice vote.

Clerk/Treasurer Report – Clerk Oakley noted that as the water bills were due that day, she did not have a list of unpaid water bills.

Motion by Trustee Renshaw to have Trustee Chuck Wade on the bank signature cards along with President Ron Thomas and Clerk Linda Oakley was seconded by Trustee Clerk.  Motion voted on and carried by voice vote.

Water & Sewer Report – Trustee Wade noted that one of the motors in the Sewer Lift State located behind Krile Auction had quit, but was now up and running again.  He noted that a sink hole had appeared on West Commercial.  In talking with the contractors for the sewer project, they suspected that it was a fitting that had come loose.

Streets & Alleys – Trustee Wade noted that he had talked with Greg Spannagel regarding re-grading the ditch by the Spannagel building on Chestnut to allow for better drainage.

Lee Beckman entered the meeting at 6:45 P.M.

Mr. Beckman noted that the sewer work with removing dirt and re-seeding should be done the following week by Tuesday – weather permitting.  The water re-seeding, etc. should also be finished the end of next week.  Some areas of concern were noted and Mr. Beckman would be verifying that concerns were addressed.

Professional Services Agreements were approved with Milano & Grunloh Engineering and Steve Pamperin Consulting in regard to Phase 2 of the Waterline Replacement Project.

Mr. Beckman left the meeting at 7:05 p.m.

Economic & Community Development – Justin Krile noted that the Village had received a $5,000 grant from the Lumpkin Foundation for the parking lot renovation.  There will be a “Refresher Mapping” in the fall of 2017 with 3 sessions instead of the original 6.  He noted that plans were being made to do a push for York Acres with various businesses.

President Thomas read that a letter had been received from Anna Kiley congratulating the Village for their participation in the Main Street Makeover day on April 22.

Building & Business Expansion; Permits – No Report

Community Center / Park – President Thomas noted that the Village had received a letter from our insurance company regarding the need for more rock/mulch under the east swing set.  Trustee Held with work with President Thomas to see what is needed.

York Acres – Trustee Held asked for permission to Jarod Smith and Justin Deters to mow the lot between them once it has been baled.  Consensus was that they have permission to mow at their expense.

Attorney’s Report – Metta Karn residence was discussed.  A letter will be sent regarding her yard.  If not mowed within a certain time frame, Village will mow it and bill her.

Business – Motion by Trustee Renshaw to offer part-time employment to Kurt Storm at $10/hr. was seconded by Trustee Wade.  Motion voted on and carried.  Anderson – absent; Clark – yea; Held – yea; Jeisy – yea; Renshaw – yea; Wade – yea.  5 yea – 0 nay – 1 absent.

Motion by Trustee Jeisy to adopt Ordinance 17-1, “Ordinance to Authorize & Regulate the Use of Golf Carts, UTVs and ATVs on the Streets within the Village of Strasburg” was seconded by Trustee Wade.  Motion voted on and carried.  Anderson – absent; Clark – yea; Held – yea; Jeisy – yea; Renshaw – yea; Wade – yea.  5 yea – 0 nay – 1 absent.  This Ordinance will take effect on May 25 (10 days after passage).

Finance – The entire board worked to craft the budget for the 2017-2018 Fiscal Year.

Trustee Renshaw left the meeting at 8:45 p.m.

Motion by Trustee Wade to adjourn the meeting was seconded by Trustee Held.

Meeting was adjourned at 9:20 p.m.

Linda D. Oakley

Village Clerk

*********************

June 19, 2017 – 6:30 PM – Village Board of Trustees Meeting

Strasburg Community Center – 105 E Commercial, Strasburg IL

 

  • Call to Order – Pledge of Allegiance
  • Oath of Office –Trustee Robert Anderson
  • Roll Call
  • Lee Beckman, Milano & Grunloh

Approval of Final Pay Estimate #6 – Sewer Improvement Project

Approval of Final Change Order #3 – Sewer Improvement Project

Approval of Change Order #4 – Waterline Replacement Project

Approval of Pay Estimate #6 – Waterline Replacement Project

  • Routine Business – Omnibus Agenda

Approve Minutes of May 15, 2017 Meeting

Approve Financial Report

Approve Expenditures

Approve Transfer of Funds

  • Clerk/Treasurer Report

Receipts / Expenditures – Budget

Annual TIF Board to meet July 17 @ 6:00 PM prior to regular board meeting

  • Water & Sewer Report

Bid to move water hydrant – Huddleston Residence

  • Streets & Alleys
  • Economic & Community Development
  • Finance Committee
  • Building & Business Expansion; Permits
  • Community Center/Park

Bid for Gutters for Community Center

Curfew at Park

Install timers for lights at the Basketball Court

Parking Lot Project

Permission of placement of a memorial stone from Adams Memorial by buckeye tree

(Weber Memorial)

  • York Acres

Ameren – Electric & Gas Main Extension Agreement

  • Attorney’s Report

Presentation of Ordinance 17-3 “Annual Appropriation Ordinance 5/1/17-4/30/18”

  • Business

Passage of Ordinance 17-2 – “Prevailing Wage Ordinance”

Request for Extension of TIF –

Karn Residence

Mowing – Jarod Smith

  • Citizen’s Comments
  • Executive Session
  • Adjournment

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Village of Strasburg

April 17, 2017 Village Board of Trustees Meeting

 

The Strasburg Village Board of Trustees met on Monday, April 17, 2017 at the Strasburg Community Center.  In attendance were President Mike Antonacci, Trustees Bob Anderson, Jack Clark, Cinda Held, Alice Jeisy, Anita Renshaw and Chuck Wade, Clerk Linda Oakley, Fiscal Clerk Karla Tabbert, Attorney Dustin Probst, Gary Kull, and Ron Thomas.

Motion by Trustee Held to approve the financial report, expenditures, transfer of funds and the minutes of the March 20, 2017 meeting was seconded by Trustee Wade.  Motion voted on and carried by unanimous consent.

Clerk/Treasurer Report – No Report

Water & Sewer Report – Trustee Wade presented the cost for the fire hydrant backflow preventer to install at the water tower with and without a water meter.  Motion by Trustee Clark to purchase the backflow preventer and postpone the purchase of the meter was seconded by Trustee Held.  Motion voted on and carried.  Anderson – nay; Clark – yea; Held – yea; Jeisy – yea; Renshaw – yea; Wade – yea.  5 yea – 1 nay

Trustee Wade noted that one of the new motors in the lift station behind Krile Auction had gone out.  Vandevanter, the company where we purchased the motors, was coming to pull the pump motor as they think a seal was bad.

Trustee Wade noted that he had a quote on the door for the east maintenance building in the amount of $1,872.00.  Motion by Trustee Anderson to purchase the door was seconded by Trustee Wade.  Motion voted on and carried.  Anderson – yea; Clark – yea; Held – yea; Jeisy – yea; Renshaw – yea; Wade – yea.  6 yea – 0 nay.

Streets & Alleys – The question had been raised regarding furnishing rock for driveways.  It was confirmed that the Village’s policy was that the Village would place rock from the driveway culvert to the street, not on the house side of the culvert.  Also, the Village was not allowed to sell rock to individuals within the community.

Economic & Community Development – No Report

Finance Committee – No Report

Building & Business Expansion; Permits – Question was raised regarding forwarding Building Permits issued by the Village to the County Supervisor of Assessments office.  This has not been done, Clerk will check with the Assessor’s Office regarding protocol.

Community Center / Park – Trustee Held noted that we will be getting $500 of mulch from Stillwater.  She asked if the Village would cover the trucking cost.  It was suggested that the Village pay half and SCAN would be asked to pay half.

Trustee Wade noted that the bathrooms as the park were open and the doors were fixed. Surveillance cameras will be installed to help curb vandalism.

Discussion held regarding help with mowing.  Motion by Trustee Wade to add Collin Ohnesorge to the “mowing crew” was seconded by Trustee Held.  Motion voted on and carried by unanimous consent.

York Acres – Weather permitting the area where the new sewer line was installed will be worked on and seeded.

Otto Rincker would be mowing hay in the empty lots again this year.

Attorney’s Report – Reminded Trustees that the budget will worked on at the beginning of the May meeting.

Unfinished Business – Discussion held on the Karn residence.  A letter had been received from the Shelby County Health Department the house and garage located on the property were considered to be hazardous to the public health and safety and in violation of the Village’s Ordinance 13-3.  Attorney Probst will check to various ways that the Village might want to pursue the abatement of the property.

Discussion again held regarding the chickens at the Dandurand residence.

New Business

Consensus of the Board that Dean & Connie Kessler again mow the Trestle.  They will be reimbursed for their gasoline.

Motion by Trustee Wade to approve the Motor Fuel Tax “Resolution for Maintenance of Streets & Highways by Municipality Under the Illinois Highway Code” was seconded by Trustee Clark.  Motion voted on and carried by unanimous consent.

Discussion held regarding add ATVs to the Golf Cart/UTV Ordinance.  Attorney Probst will draft a new ordinance to be presented at the May meeting.

Trustee Renshaw noted that there was water standing between the Thalia Roley and LaRue Burry residences.

Motion by Trustee Held to exit regular session was seconded by Trustee Wade.  Motion carried.

Executive Session – Motion by Trustee Jeisy to enter executive session to review minutes from closed sessions for the purpose of approval to release or retain as closed was seconded by Trustee Clark.  Executive Session entered at 8:25 p.m.

Motion by Trustee Clark to exit executive session was seconded by Trustee Wade.  Motion carried.

Return to Regular Session – Motion by Trustee Anderson to return to open sessions was seconded by Trustee Clark.  Motion carried by unanimous consent.  Open Session entered at 8:52 p.m.

Motion by Trustee Anderson to release the following Executive Session minutes as recommended by Attorney Probst:  November 12, 2012; December 10, 2012; January 14, 2013; February 11, 2013; July 15, 2013; August 19, 2013; September 15, 2014; June 15, 2015; July 20, 1015; August 17, 2015; September 21, 2015; October 19, 2015; and November 16, 2015 was seconded by Trustee Wade.  Motion voted on and carried.  Anderson – yea; Clark – yea; Held – yea; Jeisy – yea; Renshaw – nay; Wade – yea.  5 yea – 1 nay.

Motion by Trustee Wade to adjourn the meeting was seconded by Trustee Held.

Meeting was adjourned at 8:55 p.m.

 

 

 

Linda D. Oakley

Village Clerk

************

May 15, 2017 – 6:30 PM – Village Board of Trustees Meeting

Strasburg Community Center – 105 E Commercial, Strasburg IL

 

  • Call to Order – Pledge of Allegiance
  • Oath of Office – Village President, Trustees
  • Roll Call
  • Lee Beckman, Milano & Grunloh

Professional Services Agreement – Milano & Grunloh

Professional Services Agreement – Steve Pamperin Consulting

Conflict of Interest Disclosure, Mandatory Disclosures, CDBG-PI Uniform Budget

  • Routine Business – Omnibus Agenda

Approve Minutes of April 17, 2017 Meeting

Approve Financial Report

Approve Expenditures

Approve Transfer of Funds

  • Clerk/Treasurer Report

Signatures on Bank Accounts

Overdue water bills

  • Water & Sewer Report
  • Streets & Alleys
  • Economic & Community Development
  • Finance Committee

2017-2018 Budget

  • Building & Business Expansion; Permits
  • Community Center/Park

IML Insurance Recommendation – east swing set – fall zone material

  • York Acres
  • Attorney’s Report
  • Business

Part-Time Employment – Kurt Storm

Ordinance 17-1 ”Ordinance to Authorize & Regulate the Use of Golf Carts, UTVs and ATVs on

the Streets within the Village of Strasburg”

  • Citizen’s Comments
  • Executive Session
  • Adjournment

*************

Village of Strasburg

March 20, 2017 Village Board of Trustees Meeting

The Strasburg Village Board of Trustees met on Monday, March 20, 2017 at the Strasburg Community Center.  In attendance were President Mike Antonacci, Trustees Bob Anderson, Jack Clark, Cinda Held, Alice Jeisy, Anita Renshaw and Chuck Wade, Clerk Linda Oakley, Fiscal Clerk Karla Tabbert, Attorney Dustin Probst, Gary Kull, Ron Thomas, Ellen Dollarhide, Eli Dollarhide, Lee Beckman (Milano & Grunloh), Eric Emmerich (EJ Water Cooperative) and Sheriff Don Koonce.

Mr. Beckman noted that the funding awards for Phase 2 of the waterline replacement should be coming out this week.  As far as the previous waterline replacement project and the sewer project, the contractors should be back in the Village once it’s dry to cork the ground and seed.

Mr. Emmerich presented the information regarding the sale transfer of Strasburg’s water system to EJ Water Cooperative.  The Village would still own the water plant and water tower, and transfer to EJ all water lines, pipes, valves, hydrants, pump stations, meters, and any and all appurtenances which make up the water transmission and distribution system currently owned and operated by the Village of Strasburg.  Also transferring to EJ would be all right, title and interest of Strasburg in the easements, rights of way, contractual agreements, and permits necessary to operate the Strasburg Water System, copies of any and all records, customers lists, plans, and documents connected with the operation, maintenance and construction of the Strasburg Water System; and, any and all water service deposits held by Strasburg after the reconciliation date.

Motion by Trustee Wade to approve the Water System Transfer Agreement with the closing date amended to December 31, 2018 giving the Mayor the authority to sign any papers to effectuate the agreement was seconded by Trustee Anderson.  Motion voted on and carried.  Anderson – yea; Clark – yea; Held – yea; Jeisy – yea; Renshaw – yea; Wade – yea.  6 yea – 0 nay.

Discussion held regarding the water tower.  The water tower had been filled with 48,000 43,000 gallons of water for the fire departments use.  It was suggested that the water tower might be offered to the fire department for $1.

Mr. Emmerich and Mr. Beckman left the meeting at 7:25 PM.

Motion by Trustee Clark to approve the financial report, expenditures, transfer of funds and the minutes of the February 20, 2017 meeting was seconded by Trustee Held.  Motion voted on and carried by unanimous consent.

Clerk/Treasurer Report – No Report

Water & Sewer Report – Trustee Wade had talked with EJ Water Cooperation regarding getting a backflow preventer so that if the fire department uses the fire hydrants to pull water from the tower that the water cannot get into the water system.  The Village is looking into getting a meter to monitor the water use by the fire department for water being put into the tower.

Streets & Alleys – Trustee Wade noted that the Village has two more culverts to put in.  They are continually putting rock of the streets that were destroyed during the sewer project.  Trustee Wade and Mr. Oakley estimated the price of oiling the roads that were destroyed by the sewer project at $25,475.  A discussion had been held to use white chat to cover the oil rather than the yellow chat.  If the white chat is used the price would be $28,000.  Trustee Wade will approach SCAN to see if they would be willing to pay the difference in the price of rock.

Economic & Community Development – No Report

Finance Committee – No Report

Building & Business Expansion; Permits –  President Antonacci noted that he had contacted the Shelby County Health Department regarding the Karn residence and whether it can be considered an abandoned home.  There are several aspects to the home that can be used to declare it as abandoned.

Discussion was held regarding Bruce Krile’s garage that has partially collapsed.  President Antonacci will contact him regarding his plans to tear the building down.

Discussion was held regarding the number of chickens at the Dandurand residence.  Concerns were raised regarding the amount of animal waste and that when it rains the waste goes into the town creek.  President Antonacci will contact them also.

Community Center / Park – Trustee Held noted that we should have a load of mulch by April 22 for the park clean-up day.

Trustee Jeisy had found a grant for the tennis court.  Trustee Held will do more investigating on the grant.

It was noted that someone had vandalized the bathrooms at the park by kicking in the doors.  Trustee Wade will purchase and install a surveillance camera.

York Acres – President Antonacci noted that he had shown York Acres to a prospective builder regarding the possibility of building a spec home in York Acres.

Attorney’s Report – No report.

New Business –

Trustee Renshaw noted that a resident had noted that some of the street signs were getting hard to read and concerns were raised regarding 911 not being able to read the sign.

Question was raised regarding burning debris.  Residents are allowed to burn until dusk.  No burning is permitted after dusk.

Motion by Trustee Wade to adjourn the meeting was seconded by Trustee Held.

Meeting was adjourned at 8:10 PM.

Linda D. Oakley

Village Clerk

*****************

April 17, 2017 – 6:30 PM – Village Board of Trustees Meeting

Strasburg Community Center – 105 E Commercial, Strasburg IL

 

Call to Order – Pledge of Allegiance

Roll Call

Routine Business – Omnibus Agenda

Approve Minutes of March 20, 2017 Meeting

Approve Financial Report

Approve Expenditures

Approve Transfer of Funds

Clerk/Treasurer Report

Water & Sewer Report

Fire hydrant backflow preventer / meter

Quote on door for water plant bldg.

Streets & Alleys

Individual driveway rock

Selling of village rock

Economic & Community Development

Finance Committee

Building & Business Expansion; Permits

Community Center/Park

Park Restrooms / Surveillance Cameras

Help with mowing

York Acres

Attorney’s Report

Unfinished Business

Violation of Ordinance 13-3 regarding upkeep of property / Letter from Shelby County Health Department

New Business

Kessler – Mow Trestle

MFT Resolution

Review Ordinance 13-7, “Ordinance to Authorize & Regulate the Use of Golf Carts and UTVs on the Streets within the Village of Strasburg”

Citizen’s Comments

Executive Session – Review Minutes from Closed Sessions for purpose of approval to release or retain as closed, and approve destruction of Closed Session recordings older than 18 months

(5 ILCS 120/2.06)

Adjournment

********

February 20, 2017

Village Board of Trustees Meeting

The Strasburg Village Board of Trustees met on Monday, February 20, 2017 at the Strasburg Community Center.  In attendance were President Mike Antonacci, Trustees Bob Anderson, Jack Clark, Cinda Held, Alice Jeisy, Anita Renshaw and Chuck Wade, Clerk Linda Oakley, Fiscal Clerk Karla Tabbert, Attorney Dustin Probst and Gary Kull.

Motion by Trustee Clark to approve the financial report, expenditures transfer of funds and the minutes of the January 16, 2017 meeting was seconded by Trustee Wade.  Motion voted on and carried by unanimous consent.

Clerk/Treasurer Report – No Report

Water & Sewer Report – Trustee Wade noted that EJ had capped off the water lines so that water could be put in the water tower for the fire departments use.  A meter will be installed to should how much water in put in the water tower.  It was discussed as to the possibility of going to the fire department regarding them paying for the water used by the department as they are a taxing entity.

It was noted that the pipes and vales have been removed from Porter’s and that the concrete pad would be removed the next day.

President Antonacci noted that the sewer line to Jerome Stremming’s had been installed.  Stremming’s will be hooking onto the line within the year.

Trustee Wade noted that as per the EPA regulations, the air brake nozzle has been placed on the water salesman.

Streets & Alleys – Trustee Wade noted that rock has been placed on the roads again that were destroyed by the sewer project.  Motion by Trustee Wade that the cost of 7/10 of a mile of oil for the roads be taken out of the sewer fund was seconded by Trustee Held.  Voted on and carried by unanimous consent.

Trustee Wade noted that the communities in Shelby County are being asked to dress up their main street.  He would like to see white chat placed on East Commercial Street rather than the yellow chat the next time it is oiled.

Economic & Community Development – No Report

Finance Committee – No Report

Building & Business Expansion; Permits – John Koester purchased Tammy Carson’s house and was planning to get a building permit for a new garage.  He may be requesting a variance on setback from the side boundary line.

Community Center / Park – Trustee Held noted that the park committee will be applying for a grant from the Foundation to add a handicapped bathroom at the part.

Mr. Kull noted that a letter of application had been submitted to the Lumpkin Foundation for a grant for the Community Center parking lot.

York Acres – Mr. Kull noted that Anna Kiley was going to be setting up something for the Village to present to the Human Resource Departments of the various employers in Shelbyville regarding York Acres.  Trustee Held is working on the flyer.

President Antonacci noted that he had met with a builder regarding the possibility of building a spec home in York Acres.

Attorney’s Report – Noted that all board members had completed their OMA training.

New Business –

Motion by Trustee Clark to accept Tom Helm’s Skeeter Slayers bid to retain him as the Village’s mosquito (pest) control officer was seconded by Trustee Wade.  Motion voted on and carried by unanimous consent.  Mr. Helm will fog monthly in addition to larviciding throughout the season (April-September).

Motion by Trustee Wade to designate Clerk Linda Oakley as the OMA / FOIA Officer was seconded by Trustee Anderson.  Motion voted on and carried by unanimous consent.

SCAN had received a grant from the Strasburg Foundation for banners to place on the main streets (Route 32 and East Commercial) in the Village.  Motion by Trustee Renshaw to have the banners up by April 22nd was seconded by Trustee Anderson.  Motion voted on and carried by unanimous consent.

Mr. Kull noted that the Shelby County Mapping communities are having a clean-up day or schedule an activity to do something visible to make their main street more attractive on April 22nd (Earth Day).  A discussion was held regarding have a clean-up day, no decision was made.

Discussion held regarding the Karn house.

President Antonacci requested that the town work as a whole during the May monthly board meeting on the budget for the 2017-2018 Fiscal Year.  As the auditors would not have had a chance to finalize the budget, a date will be set as part of the May agenda for a special meeting to work on the budget.

Information was given to the board members regarding the electrical aggregate.

A thank you note was received for the Village’s donation to the Stewardson-Strasburg Post Prom.

Motion by Trustee Held to adjourn the meeting was seconded by Trustee Clark.

Meeting was adjourned at 8:30 PM.

Linda D. Oakley

Village Clerk

***************

March 20, 2017 – 6:30 PM – Village Board of Trustees Meeting

Strasburg Community Center – 105 E Commercial, Strasburg IL

 

Call to Order – Pledge of Allegiance

Roll Call

Representatives from Strasburg Fire Department

Bill Teichmiller and Eric Emmerich, EJ Water Cooperative

Routine Business – Omnibus Agenda

Approve Minutes of February 20, 2017 Meeting

Approve Financial Report

Approve Expenditures

Approve Transfer of Funds

Clerk/Treasurer Report

Water & Sewer Report

Streets & Alleys

Economic & Community Development

Finance Committee

Building & Business Expansion; Permits

Community Center/Park

York Acres

Attorney’s Report

Unfinished Business

Approve Water System Transfer

New Business

Citizen’s Comments

Executive Session

Adjournment

**********

Village of Strasburg
January 16, 2017 Village Board of Trustees Meeting

The Strasburg Village Board of Trustees met on Monday, January 16, 2017 at the Strasburg Community Center. In attendance were President Mike Antonacci, Trustees Bob Anderson, Jack Clark, Cinda Held, Alice Jeisy, Anita Renshaw and Chuck Wade, Clerk Linda Oakley, Fiscal Clerk Karla Tabbert, Attorney Dustin Probst and Gary Kull.
Motion by Trustee Held to approve the financial report, expenditures transfer of funds and the amended minutes of the December 19, 2016 meeting was seconded by Trustee Clark. Motion voted on and carried by unanimous consent.
Clerk Oakley noted that due to the legal holiday there was not a list of those who had not paid their water bill. She noted that a copy of the work budget was in the Trustee’s packet.
Water & Sewer Report – Trustee Wade noted that word had been received that the tanks from the water plant could now be vacuumed out and the tanks disposed of.
Streets & Alleys – Trustee Wade noted that more rock had been placed on the roads that were affected by the water and sewer projects. He noted that the Village is looking for a truck to replace the current snow plow truck. He also noted that the white pick-up was not running correctly and that it will be going in to be worked on.
Economic & Community Development – Mr. Kull asked if anything had been done to advertise York Acres. Trustee Held and Karen Kull had sent information for an ad to the Effingham Chamber of Commerce. Discussion was held regarding setting up a meeting with Anna Kiley, Shelby County Economic Development, and Human Resource individuals from major employers in the Shelbyville area regarding the availability of lots in York Acres and the tax incentives to purchase a lot.
Finance Committee – No Report.
Building & Business Expansion; Permits – No Report
Community Center / Park – It was noted that the Christmas lights had been taken down. Announcement as to the availability of Foundation Grants. Dates for activities within the Village for 2017 include July 7, 8 & 9 – Homecoming, September 9 – Hog Roast, September 29 – Wiener Roast, and October 7 – Car Show.
Attorney’s Report – Attorney Probst noted that the water transfer agreement had been received from EJ Water’s attorney. Items needed from the Village include the mortgage with Rural Development and maps. President Antonacci noted that if EJ takes over our water they would also take over our debt. The Finance Committee will be looking at the figures to see if it would be feasible for EJ to take over or for the Village to continue to purchase water from EJ.
President Antonacci noted that the agreement with Josh Porter had been signed. As part of the agreement, the Village had a deadline of April 30, 2017 to remove the water pipes from his field. Antonacci noted that EJ Water would be removing the water pipes and billing the Village.

Page 2

Attorney Probst reminded Trustees that if they had not completed their Open Meeting Act training to do so as soon as possible.
Unfinished Business – Bids for Sewer Extension (Jerome Stremming). Two bids were received. One from Brad Agney and on from Calatoni Plumbing and Heating. Following discussion a motion by Trustees Renshaw that the Village issue the job to Calatoni with cost not to exceed $12,066 was seconded by Trustee Wade. Following a roll call vote the motion passed 4 yea – 2 nay. Anderson – nay; Clark – nay; Held – yea; Jeisy – yea; Renshaw – yea; Wade – yea.
New Business – A motion by Trustee Wade to approved the 2017 retainer for Dove and Dove in the amount of $3500 was seconded by Trustee Anderson. Following a roll call vote the motion passed 6 yea – 0 nay. Anderson – yea; Clark – yea; Held – yea; Jeisy – yea; Renshaw – yea; Wade – yea.
Motion by Trustee Held to approve Resolution 17-1 “Establishment of Meeting Dates for 2017” was seconded by Trustee Clark. Motion voted on and carried by unanimous consent.
Discussion was held to set up a schedule to review the minutes of closed session. Minutes will be reviewed in April and October. Trustees Held and Renshaw will review the minutes and make recommendation to the board as to whether or not minutes can be released to the public or kept as closed. If neither one of the above mentioned Trustees are unable to review, Trustee Anderson is the alternate.
A Motion by Trustee Held to donate $70 to Stewardson-Strasburg Post Prom was seconded by Trustee Clark. Motion voted on and carried by unanimous consent.
Trustee Renshaw noted that there was a problem with feral cats in her neighborhood. She had contact the Shelby County Animal Control and was told that they could not help her as the Village had not paid for services. Renshaw noted that she had contacted State’s Attorney Vonderheide to get clarification as to what animals the Animal Control would actually pick up.
Motion by Trustee Held to adjourn was seconded by Trustee Wade. Meeting was adjourned at 7:55 PM.

Linda D. Oakley
Village Clerk

**************************
February 20, 2017 – 6:30 PM – Village Board of Trustees Meeting

Strasburg Community Center – 105 E Commercial, Strasburg IL

 

Call to Order – Pledge of Allegiance

Roll Call

John Koester – Building Permit Variance

Routine Business – Omnibus Agenda

Approve Minutes of January 16, 2017 Meeting

Approve Financial Report

Approve Expenditures

Approve Transfer of Funds

Clerk/Treasurer Report

Water & Sewer Report

Streets & Alleys

Cost of oiling for roads – .7 mile out of sewer

Economic & Community Development

Finance Committee

Building & Business Expansion; Permits

Community Center/Park

Foundation Grant Application – Village

Lumpkin Foundation Grant – Village

York Acres

Attorney’s Report

Unfinished Business

New Business

Approve contract with Skeeter Slayers (Tom Helm)

Appointment of OMA / FOIA Officer

Installation and location of banners

Shelby County Mapping – Main Street

Request to work on budget during May board meeting

Citizen’s Comments

Executive Session

Adjournment

******************

December 19, 2016

Village Board of Trustees Meeting

The Village of Strasburg Board of Trustees met on Monday, December 19, 2016.  President Michael Antonacci called the meeting to order at 6:30 p.m.  In attendance were Trustees Bob Anderson, Alice Jeisy, Anita Renshaw, Chuck Wade, Village Clerk Linda Oakley and Fiscal Clerk Karla Tabbert.

Motion by Trustee Renshaw to approve the Omnibus Agenda was seconded by Trustee Wade.  Motion voted on and carried by unanimous consent.  Motion approved the minutes of the November 21, 2016 Meeting, the financial report, list of expenditures and unpaid bills, and the transfer of funds on November 23 ($10,000 from Water Fund to Water O & M; $439.93 from Water Fund to Water/Sewer Emergency Fund; $4,641.43 from Water Fund to Sewer Fund; $119.00 from Water Fund to Water Reserve, $10,000 from Sewer Fund to Sewer O & M).

Clerk Oakley presented the list of individuals who had not paid their water bills, a list of procedures that are done in office, and the budget with up-to-date revenues and expenditures.

Trustee Anderson questioned when the clean –up would be done for the Lonnie Wells residence.  It was suggested that the Board send a letter to the insurance company inquiring as to the timeline for clean-up.

Mr. Lee Beckman, Milano & Grunloh, entered the meeting at 6:45 PM.

Trustee Jack Clark entered the meeting at 6:47 PM.

Mr. Beckman noted an extension was received on the sewer project to all for the dirt work to be completed next spring.  Motion by Trustee Wade to approve the following payments for Kieffer Brothers: Pay Estimate #5 for $88,301.99 and Pay Estimate #5A for $47,092.00 and to approve Change Order #2 for the Disaster Sewer Grant was seconded by Trustee Held.  Motion voted on and carried.  Anderson – yea; Clark – yea; Held – yes; Jeisy – yea; Renshaw – yea; Wade – yea.  6 yea – 0 nay.

Motion by Trustee Jeisy to approve the following payments to Milano and Grunloh: Invoice 19998 – Waterline Replacement $151.61, Invoice 20020, Sewer Emergency Grant – $10,594.44, and Invoice 20049 for Sewer Extension $305.00 was seconded by Trustee Clark.  Motion voted on and carried.  Anderson – yea; Clark – yea; Held – yes; Jeisy – yea; Renshaw – yea; Wade – yea.  6 yea – 0 nay.

Water & Sewer – Trustee Wade reported that the tanks have been removed from the water plant.  We are waiting on the results from PDC Laboratories on the contents of the tanks to see if the contents can be disposed of.

President Antonacci noted that Jerome and Nancy Stremming said that they would sign an agreement that they would hook up to the sewer extension within one year of the installation of the service line and pay the $1,000 hook-up fee.  Bids will be sought from Brad Agney and Catanloni Plumbing on the installation of the service line.  Minutes amended 1/16/17. Robert Anderson noted that they would not be interested in hooking up to the sewer line at the present time.

Motion by Trustee Wade to rescind the prior board approval for installation of the sewer extension offered to Robert Simmons of Mason at a price of $28,000 was seconded by Trustee Renshaw.  Motion voted on and carried.  Anderson – abstain; Clark – yea; Held – yes; Jeisy – yea; Renshaw – yea; Wade – yea.  5 yea – 0 nay – 1 abstain.  As the Anderson’s would not be interested in hooking on to the sewer line, it would be easier to run a service line from the Stremming’s to the sewer line at York Acres.

Streets & Alleys; Parking – Trustee Wade noted that rock has been brought in and spread on several streets that were torn up due to the sewer work.

Economic and Community Development – No Report

Finance Committee – No Report

Building & Business Expansion; Permits – No Report

York Acres – Trustee Held is working with Karen Kull on the Effingham Chamber of Commerce booklet with an ad for York Acres.

Community Center / Park – No Report

Attorney’s Report – No Report

Motion by Trustee Wade to adopt Resolution 16-3, “Village of Strasburg Culvert Policy” was seconded by Trustee Jeisy.  Motion voted on and carried.  Anderson – yea; Clark – yea; Held – yes; Jeisy – yea; Renshaw – yea; Wade – yea.  6 yea – 0 nay.

Discussion was held regarding re-instating salaries to Trustees and Village President per meeting.  As the law is written, if the Board would approve the salary it would not go into effect until after the 2019 election and those elected in 2019 would be the only ones to receive compensation.  The other board members would not receive compensation until they were elected in 2021.  (Half would be receiving payment in 2019 and half would not until 2021).  No action was taken.

Motion by Trustee Wade to give Randy Doty and Amber Thies each a gift of $75 gift card to Marathon was seconded by Trustee Renshaw.  Motion carried by unanimous consent.

Motion by Trustee Wade to approve Ordinance 16-11 “An Ordinance Authorizing the Execution of Termination of Leases and Water Users Contract” in regard to the Porter property was seconded by Trustee Clark.  Motion voted on and carried.  Anderson – yea; Clark – yea; Held – yes; Jeisy – yea; Renshaw – yea; Wade – yea.  6 yea – 0 nay.

There being no further business the meeting was adjourned at 7:47 PM.

Linda D. Oakley

Village Clerk

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November 21, 2016

Village Board of Trustees Meeting

The Village of Strasburg Board of Trustees met on Monday, November 21, 2016.  President Michael Antonacci called the meeting to order at 6:30 p.m.  In attendance were Trustees Bob Anderson, Jack Clark, Alice Jeisy, Anita Renshaw, Chuck Wade, Village Clerk Linda Oakley, Fiscal Clerk Karla Tabbert, Village Gary Kull, Lee Beckman of Milano & Grunloh, Paul Bateman with Woare’s Inc., Aaron Ward and Jared Cothren with Custom Hardscapes and Bob Adams..

Mr. Beckman noted that the dirt for the sewer project will remain until next spring to be used to fill in the trenches.  The minutes of the Construction Meeting held on November 9 was discussed.  Motion by Trustee Clark to approve the following payments for Milano and Grunloh: Invoice 19891 – Waterline Replacement $919.35, Invoice 19919, Sewer Emergency Grant – $5,880.29, and Invoice 19953 for Sewer Extension $92.00 was seconded by Trustee Wade.  Motion voted on and carried.  Anderson – yea; Clark – yea; Held – absent; Jeisy – yea; Renshaw – yea; Wade – yea.  5 yea – 0 nay – 1 absent.

Motion by Trustee Jeisy to approve the following payments for Kieffer Brothers: Pay Estimate 4 – $97,938.28 and Pay Estimate 4A – $8,436.00 was seconded by Trustee Renshaw.  Motion voted on and carried.  Anderson – yea; Clark – yea; Held – absent; Jeisy – yea; Renshaw – yea; Wade – yea.  5 yea – 0 nay – 1 absent.

Trustee Held entered the meeting at 6:40 PM.

Motion by Trustee Clark to approve Change Order #2 for the Sewer Grant was seconded by Trustee Held.  Motion voted on and carried.  Anderson – yea; Clark – yea; Held – yea; Jeisy – yea; Renshaw – yea; Wade – yea.  6 yea – 0 nay.

Mr. Beckman went over the Disaster Grant Budget.  The total grant was in the amount of $600,000.  Expenses totaled at the moment $597,469.80.

Mr. Beckman presented bids for Sanitary Sewer Extension Project to run a sewer line to connect Robert Anderson and Jerome Stremming.  As confirmation had not been received that either one would be hooking into the extension motion by Trustee Wade that Robert Simmons of Mason be awarded the contract continent upon holding the price as bid with work to start next May was seconded by Trustee Clark.  The bid by Mr. Simmons was $28,170.00.  Motion voted on and carried.  Anderson – abstain; Clark – yea; Held – yea; Jeisy – yea; Renshaw – yea; Wade – yea.  5 yea – 0 nay – 1 abstain.

Mr. Ward and Mr. Cothren of Custom Hardscapes brought samples of the L shaped pavers that will be used in the Community Center’s parking lot.  There is a choice of three colors.  These pavers are a considered a 50 year pavement.  Gary Kull noted that the Lion’s Club had committed $5,000 to the project.  Discussion was held regarding the sidewalk as it also need to be replaced.  It will be determined later whether to use pavers or new concrete for the sidewalk.

Mr. Adams noted that he is wanting to put a 38 X 24 addition to his garage and asked what requirements were regarding set-backs from property lines. He will be contacting the Village Office in the spring for a building permit.

Motion by Trustee Jeisy to approve the Omnibus Agenda was seconded by Trustee Renshaw.  Motion voted on and carried by unanimous consent.  Motion approved the minutes of the October 17, 2016 Meeting, the financial report, list of expenditures and unpaid bills, and the transfer of funds on October 19 ($10,000 from Water Fund to Water O & M; $473.75 from Water Fund to Water/Sewer Emergency Fund; $4956.39 from Water Fund to Sewer Fund; and $119.00 from Water Fund to Water Reserve) and General Journal Entries.

Clerk Oakley presented the list of individuals who had not paid their water bills and the FY Budget with up-to-date revenues and expenditures.  She noted that a policy is on file that if individuals have a water break with excessive usage they can request from the Village Board that the Village waive the bill and issue a bill using the prior three month average.  Sarah Gracey had contacted the Village Office regarding their bill following a leak.  Consensus was to credit the Gracey’s bill.

Water & Sewer – Trustee Wade reported that they are in the process of removing the equipment from the water plant.  Jason Pike, with Keiffer Brothers, stated that he would remove the large tanks from the water plant if he could have them.  Consensus was to let Mr. Pike have the large containers.  Two of the tanks have media in them that need to be tested prior to allowing Mr. Pike to take them.

President Antonacci reported that the fire department wants water in the tower.  Motion by Trustee Held to have EJ Water cap off the old lines so that the fire department can run a hose from the hydrant near the road to the hydrant next to the tower to fill the tower with water was seconded by Trustee Renshaw.  Motion voted on and carried.  Anderson – yea; Clark – yea; Held – yea; Jeisy – yea; Renshaw – yea and Wade – yea.  6 yea – 0 nay.

Motion by Trustee Wade that Village purchase a PL-2000 High Power, Multi-Frequency Utility, Pipe and Cable Locator for $3,600 was seconded by Trustee Renshaw.  Motion voted on and carried.  Anderson – yea; Clark – yea; Held – yea; Jeisy – yea; Renshaw – yea and Wade – yea.  6 yea – 0 nay.

Streets & Alleys: Parking – Discussion was held regarding the current culvert policy that was adopted in October 2000.  Trustees would like the policy updated to include residents paying the cost of replacement culverts over twenty-four feet, and placement of culvert and fill materials in any ditch on a Village Right of Way.  Updated policy will be presented at the December meeting.

Economic & Community Development – No report

Finance Committee – No report

Building & Business Expansion; Permits – No report

York Acres – Trustee Held noted that we need to do more marketing for York Acres.  She will contact Lisa Shelton and Karen Kull regarding this.

Community Center / Park –President Antonacci asked permission to use the softball diamond the weekend of May 5-7, 2017 for a slow pitch tournament.  Approval given.

The Boy Scouts were asking permission to use the Community Center every Monday.  Following discussion it was determined that there are too many meetings held in the building on Mondays that would conflict with the Boy Scouts.

Attorney’s Report – No Report

Motion by Trustee Renshaw to adopt Ordinance 16-10, “2016-2017 Tax Levy Ordinance” was seconded by Trustee Held.  Motion voted on and carried.  Anderson – yea; Clark – yea; Held – yea; Jeisy – yea; Renshaw – yea; Wade – yea.  6 yea – 0 nay

Motion by Trustee Wade to approve the Limited Power of Attorney for the Southern Illinois Aggregation Partnership was seconded by Trustee Renshaw.  Motion voted on and carried by unanimous consent.

Discussion held regarding re-instating salaries for Village President and Trustees.  Item to be placed on the December agenda.

Motion by Trustee Held to give five employees a $75 gift card at Shortstop for Christmas was seconded by Trustee Clark.  Motion carried by unanimous consent.  Employees are Linda Oakley, Karla Tabbert, Todd Apke, Joe Oakley, Dylan Ohnesorge.

Trustee Renshaw noted that complaints had been received regarding the racing of ATV’s within the Village and on Effingham Equity property.  Trustee Anderson will contact Effingham Equity as they would be liable if an accident occurred.

No further business the meeting adjourned at 9:03 PM.

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October 17, 2016

Village Board of Trustees Meeting

The Village of Strasburg Board of Trustees met on Monday, October 17, 2016.  President Michael Antonacci called the meeting to order at 6:30 p.m.  In attendance were Trustees Bob Anderson, Jack Clark, Alice Jeisy, Anita Renshaw, Chuck Wade, Village Clerk Linda Oakley, Fiscal Clerk Karla Tabbert, Village Attorney Dustin Probst, Gary Kull, Lee Beckman of Milano & Grunloh, and Kent Kull of Mose, Yockey, Brown & Kull.  Trustee Cinda Held was absent.

Mr. Beckman noted that the dirt work for the waterline replacement project was to begin that week.  The sewer project is progressing with hopefully four to five more working weeks.  The dirt work for the sewer project will be completed yet this fall.  He noted that within the next five years work would need to be done on the lagoon.

Motion by Trustee Wade to approve the following payments:  Pay Estimate #2 to Kieffer Brothers – $44,449.74; Pay Estimate #2A to Kieffer Brothers – $77,757.93; Pay Estimate #3 to Kieffer Brothers – $81,894.92; Invoice 06/30/2016-1 to Steve Pamperin Consulting, LLC – $6,600; Invoice 9/01/2016-1 to Steve Pamperin, LLC – $2,200; and Invoice 19822 to Milano & Grunloh in amount of $9,744.29 and to approve Change Order #1 was seconded by Trustee Clark. Motion voted on and carried.  Anderson – yea; Clark – yea; Held – absent; Jeisy – yea; Renshaw – yea; Wade – yea.  5 yea – 0 nay – 1 absent.  The change order eliminated the installation of new sewer lines in the north east part of the Village decreasing the scope of work by $12,283.70.

Motion by Trustee Wade to pay Invoice 19853 to Milano & Grunloh in the amount of $230.00.  This is for the work done regarding the Sanitary Sewer Extension to the Anderson and Stremming residences.  Motion voted on and carried.  Anderson – abstain; Clark – yea; Held – absent; Jeisy – yea; Renshaw – yea; Wade – yea.  4 yea – 0 nay – 1 absent – 1 abstain.

Mr. Kent Kull presented the Village’s Audit report.  Mr. Kull noted that the Village is in much better condition that it was several years ago.  The books were in order and the bookkeeping practices are good.  Trustee Anderson would like to meet with members of the Finance Committee to look over the Audit in order to better understand the financial situation of the Village.

Mr. Gary Kull noted that SCAN had voted to donate $10,000 for the Community Center’s parking lot project.  Representatives from Custom Hardscapes will be at the November meeting with samples of pavers.

Motion by Trustee Clark to approve the Omnibus Agenda was seconded by Trustee Wade.  Motion voted on and carried by unanimous consent.  Motion approved the minutes of the September 19, 2016 Meeting, the financial report, list of expenditures and unpaid bills, and the transfer of funds on September 19 ($10,000 from Water Fund to Water O & M; $5,000 from Sewer Fund to Sewer O & M; $435.03 from Water Fund to Water/Sewer Emergency Fund; and $4,648.41 from Water Fund to Sewer Fund) and on October 5 ($175 from General Fund to Municipal Utility Tax Fund)

Clerk Oakley presented the list of individuals who had not paid their water bills and the FY Budget with up-to-date revenues and expenditures.

Water & Sewer – Trustee Wade noted that the underground retaining tank had been sealed to hold water.  It was filled with 10,000 gallons of water for use by the fire department.

Motion by Trustee Wade to approve the Vulnerability Assessment & Emergency Response Plan for the Water System as required by Rural Development was seconded by Trustee Clark.  Motion voted on and carried by unanimous consent.

Streets & Alleys – discussion was held regarding the policy on installing and replacing culverts within the Village.  Attorney Probst will work on a resolution to have at the November Village Board meeting.

Economic & Community Development – No Report

Finance – Trustee Anderson would like for the members of the board to better understand the Audit.  He would like to meeting with members of the finance committee and the auditor to help for better understanding.

Building and Business Expansion; Permits – No Report

York Acres – No Report

Community Building / Park – President Antonacci noted the October 29th the Lions will be holding a clean-up at the park.

Attorney’s Report – members of the board received a draft copy of the proposed tax levy.  This Ordinance will be voted on at the November meeting.

Unfinished Business

Trustee Renshaw noted that she did a survey of 80 residences in the Village and 75% wanted a police officer, she had found a car that could be purchased (Stewardson’s), she found an officer hat would be willing to serve as a part-time police officer for the Village, and was then asked to find out how to finance part-time police department.  She had done her part and as no one was interested enough to help her she was going to drop the subject.

President Antonacci noted that as was stated in the water report the underground water storage tank had been filled with 10,000 gallons of water.  Both Fire Chief Troy Agency and Charlie Culver inspected the storage and gave their approval.

New Business – Clerk Oakley asked if the Village was willing to again sponsor the Christmas Light Contest.  Consensus was given to again sponsor the contest.  Clerk Oakley with contact Alicia Kessler to see if she would be willing to again coordinate the judging.

Trustee Wade noted that the Village needed to dispose of the chemicals from the water plant as they have a shelf life.  President Antonacci will contact Dean Swingler from EJ Water Cooperative for assistance in helping us find where to dispose of the chemicals.

President Antonacci noted that he had received information from Bridget Grewell regarding “Blessing in a Backpack”.  They were looking for a building to use for storage and putting backpacks together.

Consensus to again sponsor the Christmas Light Contest.

Todd Beard has contacted President Antonacci regarding the water tower.  He would, at no expense to the Village, inspect the water tower and video the inside of the water tower and give the Village an estimate of what it would cost to fix the tower.  Consensus of board was to thank Mr. Beard, but not to proceed.

Motion by Trustee Wade to raise Amber Thies’ salary a dollar per hour and revisit in spring was seconded by Trustee Renshaw.  Motion voted on and carried.  Anderson – yea; Clark – yea; Held – absent; Jeisy – yea; Renshaw – yea; Wade – yea.  5 yea – 0 nay – 1 absent.

Motion by Trustee Wade to raise leak pay effective immediately to $20 an hour was seconded by Trustee Renshaw.  Motion voted on and carried.  Anderson – yea; Clark – yea; Held – absent; Jeisy – yea; Renshaw – yea; Wade – yea.  5 yea – 0 nay – 1 absent.

No further business the meeting was adjourned at 8:35 p.m.

Linda Oakley, Village Clerk

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September 19, 2016

Village Board of Trustees Meeting

The Village of Strasburg Board of Trustees met on Monday, September 19, 2016.  President Michael Antonacci called the meeting to order at 6:30 p.m.  In attendance were Trustees Bob Anderson,

Cinda Held, Alice Jeisy, Anita Renshaw, Chuck Wade, Village Clerk Linda Oakley, Village Attorney Dustin Probst, Gary Kull, Lee Beckman of Milano & Grunloh, Joe Oakley, Troy Agney and Charlie Culver.

Mr. Beckman noted that the dirt work for the waterline replacement project should begin the last week of September or the first of October.  A “Close Out” hearing will be held in either October or November.  The sewer project is making better progress after leaving the sewer lift station.  He noted that the dirt work for the sewer project will be completed yet this fall.

Trustee Jack Clark entered meeting at 6:35 p.m.

Motion by Trustee Held to pay Invoice #19703 from Milano & Grunloh for Construction Engineering for the Sewer Project in the amount of $6,743.73 was seconded by Trustee Anderson.  Motion voted on a carried.  Anderson – yea; Clark – yea; Held – yea; Jeisy – yea; Renshaw – yea; and Wade – yea.  6 yea – 0 nay.

A copy of the Sewer Construction meeting was discussed.

Mr. Agney noted that Mr. Antonacci and Mr. Wade had found a concrete containment hole that could be filled with water for the fire department to use, however, the fire department would need to purchase another apparatus to access the water plus have more manpower to pull the water.  Grant information from Representative Adam Brown had been received to help with costs associated with either getting a new water tower, refurbishing the current water tower or helping pay for a valve needed to use the water tower.  Mr. Agney had given the application to President Antonacci who returned it to Mr. Agney for Mr. Agney to complete.  No action was taken by the board.

Mr. Beckman, Mr. Agney and Mr. Culver left the meeting at 7:20 p.m.

Motion by Trustee Clark to approve the Omnibus Agenda items was seconded by Trustee Wade.  Motion voted on and carried.  Anderson – yea; Clark – yea; Held – yea; Jeisy – yea; Renshaw – yea; and Wade – yea.  6 yea – 0 nay.  Motion approved the minutes of the August 15, 2016 meeting, the financial report, expenditures, reconciliation of accounts, Journal entries for period of August 15 through September 17, and the transfer of funds on August 17, 2016 (transferring $10,000 from Water Fund to Water O & M to pay bills, $455.00 from Water Fund to the Water/Sewer Emergency Fund for July portion of water bills, and $4,803.29 from the Water Fund to the Sewer Fund for the July Sewer Portion of water bills).

Clerk Oakley presented the list of nineteen (19) water bills that were overdue.

Water & Sewer – Trustee Wade reported that the representative from Schulte had brought two locators for employees to try.  Cost of locator that employees liked was $3400.  As per the request of President Antonacci another locator will be presented to be demonstrated.

Streets & Alleys – Mr. Oakley graveled the roads to cover up the mud from the sewer contractors.

Economic & Community Development – No report

Finance – Motion by Trustee Clark to change the board policy regarding any expenses over $500 that are not normal expenditures must be approved by either the Committee members or the Board as a whole, a change from $200 was seconded by Trustee Renshaw.  Motion voted on and carried by unanimous consent.

Building & Business Expansion; Permits – No report.

York Acres – President Antonacci noted that he had spoken with Merle plank who is planning to start on another home in York Acres within 60 days.  Mr. Kull noted that there are several business in Shelbyville that ae expanding and suggested that we meet with the HR people regarding the availability of lots in York Acres.

Community Center / Park – Trustee Held noted that the Hog Roast / Gnome Fest was a success.  387 meals were served.  As event was just held, no figures were available regarding profit.  A post-event committee meeting will be held on September 28.  A list of those individuals who won items from the raffle was presented.

Attorney’s Report – Attorney Probst noted that the Treasurer’s Report was due the middle of October.

Community Center Parking Lot – Mr. Kull and Mr. Anderson presented figures for the parking lot.  Costs of pavers & installation $67,265.50, electrical improvements to lot and building $14,081.14, excavation & drainage (estimated) $14,000, already spent on electrical $10,540.95, pledge but not spent 7,991.55 and the USDA Grant $23,000 leaving a balance of approximately $53,814.14 to raise for the project to become a reality.    Discussion was held regarding the aspects of the parking lot as to how it will benefit the Village, one of the main points was the drainage.  As Rural Development has a timeframe that the Village needs to adhere to, a motion by Trustee Anderson that the Village proceed with the parking lot project with Village Funds not to exceed $23,000 was seconded by Trustee Clark.  Motion voted on and carried.  Anderson – yea; Clark – yea; Held – yea; Jeisy – yea; Renshaw – yea, Wade – yea.  6 yea – 0 nay.

Police – Trustee Renshaw noted that an individual has reported that someone had attempted to break into their home.  She had been in contact with Charlie vans and he would be willing to come back part-time.  Stewardson still has their equipped police car that they would sell Strasburg for $3,000. Questions were raised regarding expenses that would be incurred such as insurance, gas, payroll taxes, etc.  Trustee Anderson will look into a possible budget for this endeavor.  Attorney Probst noted that the board can place the question on the ballot in April to abate a tax to pay for the police.  Trustee Held would like to know how many times a month the Sheriff is called to the Village.

Motion by Trustee Clark to set Trick or Treat night on Saturday, October 29 from 6-8 p.m. was seconded by Trustee Anderson.  Motion voted on and carried by unanimous consent.

Clerk Oakley announced that September 20 was the first day to circulate petitions for the April 7, 2017 election.  Up for election is the office of Village President and three (3) trustee positions.  Those trustees whose term is expiring are Trustees Bob Anderson, Anita Renshaw and Chuck Wade.

Motion by Trustee Held to adopt Ordinance 16-8, Ordinance to Control the Travel Expenses of the Village of Strasburg, Shelby County, Illinois” was seconded by Trustee Wade.  Motion voted on and carried.  Anderson – yea; Clark – yea; Held – yea; Jeisy – yea; Renshaw – yea, Wade – yea.  6 yea – 0 nay.

Trustee Clark left the meeting at 8:50 p.m.

Motion by Trustee Wade to adopt Ordinance 16-9 “Ordinance Prohibiting the Keeping of Certain Animals within the Corporate Limits of the Village of Strasburg” was seconded by Trustee Renshaw.  Motion voted on and carried.  Anderson – yea; Clark – absent; Held – yea; Jeisy – yea; Renshaw – yea; Wade – yea.  5 yea – 0 nay – 1 absent.

Motion by Trustee Held to adjourn the meeting was seconded by Trustee Wade.  Meeting was adjourned at 8:55 p.m.

Linda D. Oakley
Village Clerk
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August 15, 2016

Village Board of Trustees Meeting

The Village of Strasburg Board of Trustees met on Monday, August 15, 2016.  President Michael Antonacci called the meeting to order at 6:30 p.m.  In attendance were Trustees Bob Anderson, Cinda Held, Alice Jeisy, Anita Renshaw, Chuck Wade, Village Clerk Linda Oakley, Village Attorney Dustin Probst, Gary Kull, Lee Beckman of Milano & Grunloh, Angie Edwards, Troy Agney and Charlie Culver.

Mr. Beckman presented Resolution 16-2 “Resolution of Support for a CDBG Infrastructure Grant Application for Constructing Phase 2 – Targeted Water System Improvements and commitment of Rural Development Funds.”  Motion by Trustee Jeisy to approve Resolution 16-2 was seconded by Trustee Held.  Motion voted on a carried.  Anderson – yea; Clark – absent; Held – yea; Jeisy – yea; Renshaw – yea; and Wade – yea.  5 yea – 0 nay – 1 absent.

Mr. Beckman noted that the sewer project is progressing from the sewer lift station.  Addressed some of the concerns of the Strasburg Volunteer Fire Department regarding no water pressure.

Troy Agney also addressed the issue of no water pressure for the fire department’s use.  Ideas to pursue include a dry hydrant to pull water from a pond or well.  It was noted that the estimate from approximately 3 years ago to clean and paint the water tower was between $200,000 and $250,000 dollars.

Trustee Clark entered the meeting at 6:40 p.m.

Mr. Agney noted that the fire department used 800 gallons of water and dropped the water pressure to 17.  In October IOS will be visiting the fire department and something needs to be in place by that time.  He stressed that at this time, the Village does not have the water to fight a fire.  It was suggested that the fire department could possible pull water from the lagoon with a dry hydrant.  Possible grant money for a dry hydrant may be found through NRCS – farm services.

Mr. Agney and Mr. Culver left the meeting at 7:08 p.m.

Motion by Trustee Clark to approve the invoices from Milano & Grunloh (Invoice 19555 – $876.81 Waterline Replacement Grant & Invoice 19580 – $14,938.06 Sewer Grant) and Steve Pamperin (Invoice 04012016-1 – $15,000 Sewer Grant) was seconded by Trustee Held.  Motion voted on and carried.  Anderson – yea; Clark – yea; Held – yea; Jeisy – yea; Renshaw – yea; and Wade – yea.  6 yea – 0 nay.

Angie Edwards, Chairman of the “Burn Out in the Burg” Car Show to be held on Saturday, October 1 asked for permission to close a portion of Pine Street and Locust from the Fire House to Grace Church.  Permission was granted by unanimous consent.

Ms. Edwards left the meeting at 7:17 p.m.

Motion by Trustee Renshaw to approve the Omnibus Agenda items was seconded by Trustee Clark.  Motion voted on and carried.  Anderson – yea; Clark – yea; Held – yea; Jeisy – yea; Renshaw – yea; and Wade – yea.  6 yea – 0 nay.  Motion approved the minutes of the July 18, 2016 meeting, the financial report, expenditures, reconciliation of accounts and the transfer of funds on July 20, 2016 (transferring $10,000 from Water Fund to Water O & M to pay bills, $601.13 from Water Fund to the Water/Sewer Emergency Fund for June portion of water bills, and $6,005.86 from the Water Fund to the Sewer Fund for the June Sewer Portion of water bills).

As water bills were due the day of the board meeting, no overdue water bill list was available.

Clerk Oakley noted that a letter had been received from Consolidated Communications noting that they were seeking State-issued authorization for the provision of video services, if authorized, the Village Franchise Agreement will terminate on the date the Illinois Commerce Commission issued the State authorization to CCES.

Water & Sewer – Trustee Wade presented cost estimate for the purchase and installation of two overhead doors for the west storage building in the amount of approximately $2700.  Motion by Trustee Wade to purchase the overhead doors was seconded by Trustee Held.  Motion voted on and carried by unanimous consent.

Streets & Alleys – No Report

Economic & Community Development – A thank you note from Jenny Biggs was read.  Mr. Kull noted that SCAN had an intern working this summer that had been updating Strasburg’s website and the Gnome News.  He also noted that Anna Kiley is Shelby County’s Economic and Community Development person.

Finance – Waiting on Auditor to finish audit.

Building & Business Expansion; Permits – a building permit was issued to Joe Stratton for construction of a pavilion over his patio.

York Acres – Trustee Held questioned about the purchase of trees for new homes.  She will check with Wayne Wirth how works with the nursery and the home owners.

Community Center / Park – It was noted that new doors to the park restrooms had been installed.  Discussion was held regarding an addition to the bathroom.  Discussion held regarding the purchase of mulch.  $500 of mulch would be approximately 13 yards.  Motion by Trustee Wade to purchase a full truck of mulch with payment coming from the grant money and part coming from the Municipal Utility Tax Fund was seconded by Trustee Held.  Motion voted on and carried by unanimous consent.

Trustee Held, Co-Chairman of the Hog Roast noted that the committee chairmen are great and that things are falling into place.

Attorney’s Report – Attorney Probst presented the Water Supply Agreement with EJ Water.  Motion by Trustee Held to approve the Water Supply Agreement was seconded by Trustee Wade.  Motion Voted on and carried.  Anderson – nay; Clark – yea; Held – yea; Jeisy – yea; Renshaw – yea; Wade – yea.  5 yea – 1 nay

Consensus of the Board was to table the Water Purchase Agreement until more information could be provided.

Trustee Anderson questioned about the water tower and the fire department, and voiced concern regarding the fact that there is not enough water to fight a fire.

President Antonacci noted that the Board needs to consider raising incidental costs from $200 to $500.  This will be placed on the agenda for the September meeting.

Community Center Parking Lot – Mr. Kull questioned what the Board wanted to do regarding the Parking Lot Grant as time was running out for the grant.  Three bids had been received, $76,200 from Interlock Brick Paving, $67,000 Paver Custom Hardscapes and $60,722 for concrete. Clerk Oakley will have to Mr. Kull information as to how much money has been donated for the project.  Mr. Kull and Trustee Anderson will have a present their recommendation to the board at the September meeting.

Motion by Trustee Held to exit regular session was seconded by Trustee Clark.  Meeting was recessed at 9:15 p.m.

Motion by Trustee Held to go into executive session for the purpose of discussing personnel salaries and pending contract negotiations was seconded by Trustee Clark.  Executive Session entered at 9:20 p.m.

Motion by Trustee Held to exit executive session was seconded by Trustee Clark.  Executive Session ended at 9:45 p.m.

Motion by Trustee Held to enter regular session was seconded by Trustee Clark.  Regular session entered at 9:45 p.m.

Motion by Trustee Jeisy to give a 75 cent/hour pay increase for four employees was seconded by Trustee Held.  Motion voted on and carried.  Anderson – yea; Clark – yea; Held – yea; Jeisy – yea; Renshaw – yea; Wade – yea.

Motion by Trustee Held to adjourn the meeting was seconded by Trustee Wade.  Meeting was adjourned at 9:47 p.m.

Linda D. Oakley, Village Clerk

************
July 18, 2016
Village Board of Trustees Meeting

The Village of Strasburg Board of Trustees met on Monday, July 18, 2016. President Michael Antonacci called the meeting to order at 6:30 p.m. In attendance were Trustees Bob Anderson, Cinda Held, Alice Jeisy, Anita Renshaw, Chuck Wade, Village Clerk Linda Oakley, Village Attorney Dustin Probst, Gary Kull, and Lee Beckman of Milano & Grunloh.
The hearing was held on the 2016-2017 Budget. Motion by Trustee Held to approve the Appropriation Ordinance 16-7 was seconded by Trustee Clark. Motion voted on and carried. Anderson – yea; Clark – yea; Held – yea; Jeisy – yea; Renshaw – yea; Wade – yea. 6 yea – 0 nay.
Mr. Beckman presented the budget for the Water Main Replacement Project.
Mr. Beckman presented the final Change Order #3. Discussion was held regarding #31, 32 and 33. It was suggested that the Village pay 50% of these items. Motion by Trustee Wade to adopt Change Order #3 the adjustment of #31, 32 and 33 at 50% was seconded by Trustee Held. Motion voted on and carried. Anderson – yea; Clark – yea; Held – yea; Jeisy – yea; Renshaw – yea; Wade – yea. 6 yea – 0 nay.
Mr. Beckman noted that the seeding for the water lines would take place in late September or early October. The suggestion was made that a note be put in the water bills that if anyone with the new meters are having issued with pressure to contact the village so that the problems can be addressed.
Pay Estimate #1 for the Sewer Grant was presented. Mr. Beckman noted that the contractor would be starting the week of July 18th and the project should take at least two months. He noted the water lines required a 6 foot deep trench – the sewer lines require a 12 foot deep trench – that means a lot more dirt has to come out of the trench! Seeding for the sewer project would be done next spring. Motion by Trustee Clark to approve Pay Estimate #1 in the amount of $31,622.44 was seconded by Trustee Anderson. Motion voted on and carried. Anderson – yea; Clark – yea; Held – yea; Jeisy – yea; Renshaw – yea; Wade – yea. 6 yea – 0 nay.
It was noted that the $600,000 sewer project is being funded through a grant with no cost to the Village.
Pay Estimate #5 for the Waterline Replacement was presented. Motion by Trustee Renshaw to approved Pay Estimate #5 in the amount of $68,271.97 was seconded by Trustee Held. Motion voted on and carried. Anderson – yea; Clark – yea; Held – yea; Jeisy – yea; Renshaw – yea; Wade – yea. 6 yea – 0 nay.
Motion by Trustee Jeisy to pay Invoice # 19522 to Milano and Grunloh in the amount of $4,878.72 with funds to be taken from bank loan was seconded by Trustee Clark. Motion voted on and carried. Anderson – yea; Clark – yea; Held – yea; Jeisy – yea; Renshaw – yea; Wade – yea. 6 yea – 0 nay.
Motion by Trustee Renshaw to approve the Omnibus Agenda was seconded by Trustee Jeisy. Motion approved the minutes of the June 20, 2016 meeting, the financial report, expenditures, reconciliation of accounts ending 6-30-16 and the transfer of funds on 6-27-16 which included $18,460.00 from Sewer B & I Sinking Fund to Sewer B & O (final sewer bond payment), and $10,000 from Water Fund to Water O & M (Money to pay Water Bills). Motion voted on and carried by unanimous consent.
Clerk Oakley presented the information regarding the current receipts and expenditures in regard to the budget, and the list of unpaid water bills.
Trustee Wade noted that there is no water now in the maintenance building. Whenever they switched lines over, the maintenance building no longer has water.
President Antonacci noted that the Village has the lowest bulk water rates around. Motion by Trustee Held to raise the price of bulk water to 50 cents per 100 gallons effective August 15th was seconded by Trustee Renshaw. Motion voted on and carried by unanimous consent.
Attorney Probst discussed the Water Supply Agreement with EJ Water Cooperative. Members of the Board were concerned with Item D the pressure and wanted it changed to no less than 48 PSI, and 10B they wanted to put back in the water salesman. They also questions whether this agreement would allow anyone along the line in the country to hook into the water system. Mr. Probst will talk with EJ’s attorney and address these issues.
Streets,& Alleys; Parking President Antonacci publicly thanked Mr. Apke and Mr. Ohnesorge for painting the handicapped parking places at the park.
Mr. Probst left the meeting at 7:55 PM.
Economic & Community Development – Mr. Kull noted that bids were being received for the pavers for the parking lot. He was to also receive a bid for concrete. He noted that the contractor noted that the Village would want to go with a darker color, and that were price differences for the various colors.
Finance – Trustee Anderson handed out a questionnaire from the auditor for each board member. As he didn’t know how to answer the questions he would check with the auditor to see what exactly was needed.
Discussion held regarding Paula Rae Johnson’s restitution. The Village had only received $173 since December. Clerk Oakley will check with Attorney Probst.
York Acres – Clerk Oakley noted that the TIF Board had met prior to the Village Board Meeting. If anyone has any new ideas for marketing York Acres, they are encouraged to contact Mrs. Oakley.
Community Building / Park – President Antonacci noted that several trees were damaged during the July 13th storm at the park. Concerns had been expressed regarding the south pavilion and the bridge. It was determined that the damage to the south pavilion was water damage and the bridge has powder post beetles.
Unfinished Business – Trustee Renshaw raised the question of golf carts on the Village Streets without a current Golf Cart tag, and also the fact that children have been driving golf carts as only licensed drivers are to be driving golf carts.
Trustee Renshaw noted that she is not interested in a full time police officer, but a part-time officer that would be available to write tickets for things such as ordinance violations.
Discussion was held regarding vehicles on Village streets that are considered as off road vehicles.
New Business – Trustee Wade will bring quotes to the August meeting for new doors for the maintenance building, and with openers for the two doors.
President Antonacci will check with Keiffer Brothers as to what the cost would be to extend the sewer line to the Anderson & Stremming residences on West Franklin.
Discussion was held regarding the entrance to East Commercial Street from Route 32. Effingham Equity had given $2500 to the Village to help pay for the resurfacing of the entrance. A bandage repair was completed this summer with the resurfacing to be completed next spring.
Motion by Trustee Clark to adjourn the meeting was seconded by Trustee Anderson.
Meeting adjourned at 8:50 PM.

Linda D. Oakley
Village Clerk
**********************************
Minutes – June 20, 2016

Village Board of Trustees Meeting

The Village of Strasburg Board of Trustees met on Monday June 20, 2016. President Michael Antonacci called the meeting to order at 6:30 pm.  In attendance were Trustees Bob Anderson, Cinda Held, Alice Jeisy, Anita Renshaw, Jack Clark, Fiscal Clerk Karla Tabbert, Village Attorney Dustin Probst, Ed, Dirk, Luke and Drew Levitt, Lee Beckman, Jenni Biggs and Gary Kull.  Trustee Wade and Village Clerk Oakley were absent.

Ed Levitt discussed plans about adding a restaurant upstairs above 32 Below Bar and possible parking problems.  He provided a plan for adding parking spaces on both sides of Commercial Street west down to the corner where Holly Giertz lives if there is enough clearance. They are in the TIF district and are willing to put money into the project. The Board was agreeable to explore several possible options.  No action was taken. Mr. Levitt and sons left after this discussion.

Pat Wallace was on the agenda, but did not attend.

Lee Beckman was there to ask the Village to approve payment of bills for the water project.   Trustee Clark moved and Trustee Jeisy seconded to approve Bills 4A and 4B.  Motion carried 5-0. Trustee Anderson moved to approve Milano and Grunloh Invoice 19376 and the Pamperin Consulting Invoice. Motion was seconded by Trustee Clark. Motion carried 5-0.  Trustee Clark noted that his water pressure and Pat Wallace’s is still low.  Mr. Beckman said it would be taken care of.  Mr. Beckman informed the board that dirt would begin to be leveled during the next week.

Mr. Beckman stated that they are working on the proposal for the 2nd phase of the water lines.  He mentioned that 5 points will be deducted for each grammatical error in the water application for Phase 2.

A discussion ensued about refinancing the loan for Rural Development Grant.  July 1 the interest rate will be 1.625%. President Antonacci will contact Dan Jansen about this.  Mr. Beckman noted that Rural Development will announce interest rates 30 days before Oct. 1, so we can wait on this if we want.

Mr. Beckman left the meeting.

Trustee Renshaw moved to approve the Omnibus Agenda with Trustee Jeisy seconding the motion.  Motion carried by unanimous consent.  Approved were the minutes of the May 16, 2016 regular meeting, the June 6, 2016 Special Board Meeting, the financial report, expenditure report, reconciliation of accounts as of May 31, 2016, and the transfer of Funds on June 14 and June 15. Transfers on June 14th included $1,833.33 from Water Fund to Rural Bond Debt (April Water Bond Payment Reserve); $1,583.33 from Sewer Fund to Sewer B & I Sinking Fund (April Sewer Bond Payment Reserve), $456.59 from Water Fund to the Water/Sewer Emergency Fund (March 3%), and $4,680.26 from the Water Fund to the Sewer fund for the April Sewer portion of the water bills.   Transfers on June 15 included $1,833.33 from Water Fund to Rural Bond Debt May Water Bond Payment Reserve); $1,583.33 from Sewer Fund to Sewer B & I Sinking Fund (May Sewer Bond Payment Reserve), $423.05 from Water Fund to the Water/Sewer Emergency Fund (April 3%), and $4,529.81 from the Water Fund to the Sewer fund for the May Sewer portion of the water bills.

Attorney Probst discussed the 2016-2017 Village budget. He noted that we are continuing to make progress in our fund balances.

Next month on the regular meeting night, there will be a public hearing at 6:15 for Phase 2 project, at 6:30 will be the budget hearing.

The TIF joint review board will meet on July 18 at 5:30 for their annual meeting.

Trustee Anderson moved to send Karla Tabbert and Village Clerk Linda Oakley to Excel classes for $79 per employee. Motion was seconded by Trustee Jeisy. Motion carried by unanimous consent.

Mayor Antonacci noted that he was to meet with a Village resident about her water bill, but she did not show up.  Discussion ensued. Trustee Anderson moved to waive the $208.59 sewer charge of the water bill and ½ of the amnesty fee of $81.00. The balance of the bill ($731.80) is to be paid by June 30 and she will be required to pay the activation fee if she wants her water turned on.  Trustee Jeisy seconded the motion. Motion carried 3-2.

Mayor Antonacci noted that the 2 wells have been sold and the transaction has been concluded.

REPORTS

Water and Sewer – Mayor Antonacci noted there had been problems with the tower and the regulator at St. Paul’s.  They found a 3rd shut-off valve to solve the problem.  The tower is now empty because the water becomes stagnant and affects our chlorine levels.

Streets and Alleys – The drain at the Marathon has been fixed, but doesn’t know how long it will last with the truck traffic.

Economic & Community Development – Jenni Biggs informed the board about her projects with the County Development and Mapping Group. She showed the board the maps she has worked on for the county.  The maps are available at the Marathon.

Finance – Trustee Anderson met with the auditors.

York Acres – There have been no sales of lots.

Community Building/Park – Mulch will be ordered and put at the park.

 

Trustee Renshaw commented that she just wants a part-time cop not a police department.

Trustee Renshaw moved and Trustee Clark seconded to approve Ordinance 16-5, “Prevailing Wage Ordinance.”  Motion carried with unanimous consent.

President Antonacci suggested we call the Sheriff’s Department about flashing speed signs in the Village. It was commented that it would be nice to get a report of the Sheriff’s Department’s presence in our area.

Trustee Held moved to adjourn meeting at 8:40 p.m.

Secretary Pro Tem Cinda Held.

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Minutes – May 16, 2016

Village Board of Trustees Meeting

The Village of Strasburg Board of Trustees met on Monday, May 16, 2016.  President Michael Antonacci called the meeting to order at 6:30 p.m.  In attendance were Trustees Bob Anderson, Cinda Held, Alice Jeisy, Anita Renshaw, Chuck Wade, Village Clerk Linda Oakley, Village Attorney Dustin Probst, Gary Kull, Lee Beckman of Milano & Grunloh, Matt Forcum, Sheriff Koonce and Undersheriff McCall.

Mr. Forcum noted that he had been approached to speak to the Trustees regarding funding and grants that might be available for a police department. He noted that funds were available through a USDA Grant for capitol items, and the Department of Justice.

Trustee Jack Clark arrived at 6:35 PM.

Sheriff Koonce and Undersheriff McCall noted that the Village could purchase surplus equipment through the Central Management Service, however the Village would need to formalize a police department to obtain the equipment.  Sheriff Koonce suggested starting a Neighborhood Watch Program in the community.  Koonce noted that the estimated start-up cost of a part-time department was $80,000 with the annual cost approximately $40,000.  Discussion was held as to reasons we were looking into a part-time police department.  Items noted were speeding on Route 32 and drugs.

Sheriff Koonce, McCall and Forcum left at 7:05 PM.

Mr. Beckman noted that the waterlines are in and have been pressure treated.  Motion by Trustee Held to approved Payment 3A to NWN Cable Construction, Inc. in the amount of $47,061.44 was seconded by Trustee Renshaw.  Voted on and carried.  Anderson – yea; Clark – yea; Held – yea; Jeisy – yea; Renshaw – yea; Wade – yea.  6 yea – 0 nay

Mr. Beckman noted that Harvey Dye was installing the new water meters.  Seth would be at the Village approximately four (4) hours a day to inspect Mr. Dye’s work.  Mr. Beckman also noted that all the salvage materials belongs to the Village.  Village employees will pick up the old meters each day to verify the final reading.

Mr. Beckman noted that the Village is $10,000 short of completing everything that was in the grant.  He noted that the Village had two options.  The first is to write DCEO and say we ran out of money, and option #2 is we pay the $10,000 out of our funds and complete the project as originally planned.

Motion by Trustee Wade to finish Phase 1 and pay the $10,000 from Village funds was seconded by Trustee Renshaw.  Voted on and carried.  Anderson – yea; Clark – yea; Held – yea; Jeisy – yea; Renshaw – yea; Wade – yea.  6 yea – 0 nay

Mr. Beckman noted that the application or Phase 2 will probably be in July or August.  A public hearing will need to be held prior to filing the application.

Mr. Beckman noted that three bids had been submitted for the Sewer Project, and that the bids had been opened.  Motion by Trustee Clark to award the construction bid to Kieffer Brothers Construction Company for $486,664 was seconded by Trustee Wade.  Mr. Beckman noted that in the bid specs that while replacing the sewer line during high flow there will be by-pass pumping.

Mr. Beckman left the meeting.

Motion by Trustee Wade to approve Milano & Grunloh Invoice #19286 in the amount of $8,295.44 was seconded by Trustee Renshaw.  Voted on and carried.  Anderson – yea; Clark – yea; Held – yea; Jeisy – yea; Renshaw – yea; Wade – yea.  6 yea – 0 nay

Motion by Trustee Held to approve the Omnibus Agenda was seconded by Trustee Renshaw.  Motion approved the minutes of the April 18, 2016 meeting, the financial report, expenditures, reconciliation of accounts ending 4-30-16 and the transfer of funds on 4-20-16 which included $1,833.22 from Water Fund to Rural Bond Debt (March Water Bond Payment Reserve), $1,583.33 from Sewer Fund to Sewer B & I Sinking Fund (March Sewer Bond Payment Reserve), $10,000 from Water Fund to Water O & M (Money to pay Water Bills), $4,837.17 from Water Fund to Sewer Fund (March Sewer Portion of Water Bills), $447.76 from Water Fund to Water/Sewer Emergency Fund (Transfer March 3% Rate Increase – Water $302.64, Sewer $145.12), and $5,000.00 from Sewer Fund to Sewer O & M (Money to pay Sewer Bills).  Motion voted on and carried by unanimous consent.

Clerk Oakley noted that twenty-six water bills were overdue.

Water & Sewer – no report

Streets & Alleys – Trustee Wade noted that a work order had been put in to investigate the hole at 4th and Locust and also to replace the culvert at Linda Mars.  A list of items that had been completed by the Village employees during the past month was given to the Trustees.

Economic and Community Development – Mr. Kull noted progress on the Community Center’s parking lot.  Two bids had been submitted for Phase 2 of the electrical work for the Community Center’s parking lot.   This would include boring a line to the west side of the parking lot and installing three lamp posts and electrical boxes.  Motion by Trustee Clark to award the bid to Randy’s Electric with as estimated cost of $3,504.14 with payment to come out of the Municipal Utility Tax Fund was seconded by Trustee Wade.  Voted on and carried.  Anderson – yea; Clark – yea; Held – yea; Jeisy – yea; Renshaw – yea; Wade – yea.  6 yea – 0 nay

Trustee Renshaw left meeting at 8:00 PM

Finance – Trustee Anderson noted that a meeting would be held on Thursday with Attorney Probst to develop the budget for the 2016-2017 Fiscal Year.

Building & Business Expansion; Permits – a permit for construction of a fence had been issued to Chris Kessler.

Community Center / Park – It was reported that the LEO’s had given the bathrooms at the park a first coat of paint.  The inside will need to be painted, preferably white.

York Acres – Trustee Held and President Antonacci had gone out to York Acres and looked at the property north of the existing lots to get an idea of how many lots would be available.  It was noted that Braden’s had planted a tall grass on the East of their property (west side of York Acres).  SCAN will be reimbursing Braden’s for the cost of the grass.

Attorney Report – Mr. Probst noted that the Village had been overpaid $40 by the State for the Personal Property Replacement Tax.  This amount will gradually be deducted from future payments.

Motion by Trustee Wade to approve Ordinance 16-4, “Ordinance Addressing the Payment of Cable Television Franchise Fees in the Village of Strasburg, Illinois” was seconded by Trustee Held.  Motion voted on and carried by unanimous consent.

President Antonacci noted that the Shelby County Health Department had checked both of the Lister residences.  There were no violations.  He did place a call to the owners and was told that they plan to fix up the two properties.  It was noted that the Karn residence had been mowed.

Lisa Shelton had requested permission to use the Community Center for tap class one time a week.  Trustees were concerned with the possibility of damage to the floor.  They would like more information from Mrs. Shelton regarding the class.

Clerk Oakley noted that a $96 restitution payment from Paula Rae Johnson had been received.

President Antonacci noted that the contract for sale of the wells had been checked by Mr. Huffmaster.  He wanted added into the contract that the Village would remove the electrical from the property, and his attorney now wants a title search.

Motion by Trustee Held to adjourn was seconded by Trustee Anderson.  Meeting was adjourned at 8:45 PM.

Linda D. Oakley

Village Clerk

******
Minutes – April 18, 2016
Village Board of Trustees Meeting

The Village of Strasburg Board of Trustees met on Monday, April 18, 2016. President Michael Antonacci called the meeting to order at 6:30 p.m. In attendance were Trustees Bob Anderson, Cinda Held, Alice Jeisy, Anita Renshaw, Chuck Wade, Village Clerk Linda Oakley, Fiscal Clerk Karla Tabbert, Gary Kull and Bill McKinney.
Mr. McKinney approached the Board regarding the possibility of extending Shortstop’s TIF incentive. At the moment, their tax incentive ends December 31, 2016. A decision will be made at a later date.
Jack Clark entered meeting at 6:35 p.m.
Mr. McKinney updated the Board on the gaming at Shortstop. He noted that the gaming board changed after their application was submitted. Their application was denied, but they are still working to get approval.
Mr. McKinney left meeting at 6:45 p.m.
Mr. Kull noted that he has been in contact with Sarina Gelvan, with the paver company. She is to send pictures of suggested plans for the parking lot.
Motion by Trustee Wade to approve the Omnibus Agenda was seconded by Trustee Clark. Motion approved the minutes of the March 21, 2016 meeting, the financial report, expenditures, reconciliation of accounts ending 3-31-16 and the transfer of funds on 4-4-16 which included $1,833.22 from Water Fund to Rural Bond Debt (February Water Bond Payment Reserve), $1,583.33 from Sewer Fund to Sewer B & I Sinking Fund (February Sewer Bond Payment Reserve), $10,000 from Water Fund to Water O & M (Money to pay Water Bills), $4,837.17 from Water Fund to Sewer Fund (February Sewer Portion of Water Bills), $447.76 from Water Fund to Water/Sewer Emergency Fund (Transfer February 3% Rate Increase – Water $302.64, Sewer $145.12), and $3,000.00 from General Fund to TIF (February York Acres Payment). Motion voted on and carried by unanimous consent.
Trustee Anderson questioned the water bill that we receive from EJ Water and how it corresponds with the amount of water that the Village bills out. Clerk Oakley will work to track it so that the Board will know if there is a large discrepancy.
Mr. Lee Beckman, Milano & Grunloh, entered the meeting at 7 p.m. Mr. Beckman noted that the bids for the sewer work will be opened on May 12 at the Village Office. He presented the following pay estimates from NWN Cable Construction: Payment 2A in the amount of $46,633.95, Payment 2B in the amount of $49,819.28, Payment 2C in the amount of $47,434.27, Payment 2D in the amount of $46,893.83 and Payment 2E in the amount of $26, 895.15. Motion by Trustee Renshaw to approve the pay estimates as presented was seconded by Trustee Wade. Motion voted on and carried. Anderson – yea; Clark – yea; Held – yea; Jeisy – yea; Renshaw – yea; Wade – yea. 6 yes – 0 nay.
Mr. Beckman presented a list of items that the contractors had to fix that were not in the contract. At this time the list is just for the Board’s information. A decision to reimburse the contractors will be made in May.
The Village will be applying for a $450,000 Construction Grant in August for Phase 2 of the waterline replacement. As the Village needs to have their leverage money in place by August, a motion by Trustee Held that the Village apply to Rural Development for the $258,000 leverage money to be in place by August was seconded by Trustee Wade. Motion voted on and carried. Anderson – yea; Clark – yea; Held – yea; Jeisy – yea; Renshaw – yea; Wade – yea. 6 yes – 0 nay.
Mr. Beckman left the meeting at 7:25 p.m.
Motion by Trustee Held to approve the 4-11-16 bill for Milano and Grunloh in the amount of $9,648.79 to be paid by Village leverage money, the 4-11-16 Milano & Grunloh Bill in the amount of $34,500 (Sewer Grant), and the 4-1-16 Steve Pamperin Consulting bill in the amount of $15,000 (Sewer Grant) was seconded by Trustee Renshaw. Motion voted on and carried. Anderson – yea; Clark – yea; Held – yea; Jeisy – yea; Renshaw – yea; Wade – yea. 6 yes – 0 nay.
Attorney Probst noted that if the Village wanted to place a referendum question on the ballot in November to levy up to .60% for a police officer, that we needed to decide by August as that is the deadline to submit the question to the County Clerk.
Probst reported a letter had been sent to the Shelby County Health Department asking for a finding in regard to the Karn residence. If residence is considered unsafe and dangerous, the Village could file a complaint in Court to enforce remediation of the same.
Discussion was held regarding an ordinance violation of semi parking on a Village Street. A letter will be sent to Mr. Nick Young regarding the violation of the ordinance.
President Antonacci questioned if the Board wanted to act on the two Lister houses. One is located on Route 32 and the second one located next to the Baptist Church. Discussion was held as to whether to send a letter to clean up the abandoned houses referencing the Nuisance Ordinance. Consensus was that a letter be sent. Attorney Probst recused himself on any action taken by the Village. A suggestion was made that prior to a letter being sent the Village have the Health Department inspect the premises to see if they are deemed unsafe and dangerous or abandoned.
In regard to the request by Postmaster Barb Dial to move the mailboxes on Route 32, as the property does not belong to the Village the board has no objection to the placement of the mailboxes.
Clerk Oakley presented the overdue water bills. She noted that several water customers had taken advantage of the one-time finance charge amnesty.
Water & Sewer Report – Trustee Wade noted that Todd Apke and Dylan Ohnesorge would be using the IPAD to read meters.
Streets & Alleys – Trustee Wade noted that the culvert on West Franklin and Route 32 had been replaced. Motion by Trustee Clark to pay the bill to Waldhoff for the cost of the backhoe tires was seconded by Trustee Wade. Motion voted on and carried by unanimous consent.
Trustee Jeisy noted that the parking lines had been painted on the 100 block of East Commercial. Several community members had commented on how nice they look.
Economic & Community Development – Mr. Kull noted that SCAN has employed the services of an EIU intern who will assist in updating Strasburg’s website and the Gnome News.
Finance Committee – the budget meeting will be held on May 19 at 4 p.m. in the Village Office. Attending will be President Antonacci, Attorney Probst, Trustee Anderson, Clerk Oakley and Fiscal Clerk Tabbert.
Building & Business Expansion; Permits – No Report
Community Center / Park – plans are being developed to build a storage building to attach to the back of the concession building at the ball diamond. This year the emphasis is being placed on the bathrooms. The LEO’s will be painting the bathrooms. May 7th is the Lion’s Club Clean-up Day.
It was noted that the tennis court and walking path need attention. Trustee Wade will check to see if employees can put patch mix in the holes in the walking path.
Trustee Held noted that the west side of the bridge next to Equity may need attention.
York Acres – President Antonacci and Trustee Held measured lots to the north of the current lots to see how many lots could be developed. It would depend on the size of the lots as to the final number.
Trustee Renshaw noted that she had talked with Matt Forcum. He would be willing to come our meeting to talk about grants for police equipment, salaries, etc. Renshaw will see if he can come in May.
President Antonacci noted that part-time employees Barb and Dylan Ohnesorge have been with the Village for a year and have done excellent work. Motion by Trustee Wade to raise their salary to $10/hour beginning May 1 was seconded by Trustee Anderson. Motion voted on and carried. Anderson – yea; Clark – yea; Held – yea; Jeisy – yea; Renshaw – yea; Wade – yea. 6 yes – 0 nay.
Motion by Trustee Wade to contract with Tom Helm, Skeeter Eaters, for full coverage monthly larviciding and fogging at $225 a month from April to October and special occasions if so needed was seconded by Trustee Clark. Motion voted on and carried by unanimous consent.
Motion by Trustee Jeisy to leave regular session was seconded by Trustee Wade. Motion voted on and carried by unanimous consent.
Meeting recessed at 8:45 p.m.
Motion by Trustee Clark to enter executive session for the purpose of contract negotiation was seconded by Trustee Wade. Motion voted on and carried by unanimous consent.
Executive session entered at 8:50 p.m.
Motion by Trustee Clark to exit executive session was seconded by Trustee Wade. Motion voted on and carried by unanimous consent.
Executive session exited at 9:03 p.m.
Motion by Trustee Clark to enter regular session was seconded by Trustee Renshaw. Motion voted on and carried by unanimous consent.
Motion by Trustee Clark to give President Antonacci the authority to sign a tentative agreement by ordinance was seconded by Trustee Wade. Motion voted on and carried. Anderson – yea; Clark – yea; Held – yea; Jeisy – yea; Renshaw – yea; Wade – yea. 6 yes – 0 nay.
Motion by Trustee Jeisy to adjourn meeting was seconded by Trustee Wade. Meeting was adjourned at 9:10 p.m.

Linda D. Oakley
Village Clerk

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Village of Strasburg – Board of Trustees Meeting

March 21, 2016 Minutes

The Strasburg Village Board met on March 21, 2016 in the Strasburg Community Center.  Present were Village President Michael Antonacci, Trustees Robert Anderson, Jack Clark, Cinda Held, Alice Jeisy, Anita Renshaw, and Chuck Wade.  Also present were Village Clerk Linda Oakley, Fiscal Clerk Karla Tabbert, Village Attorney Dustin Probst, Gary Kull, Scott Hoene of Milano & Grunloh, Paul Bateman and Sarina Gelvan with Oldcastle Permeable Pavers, Brent and Shauna Curry and Justin Krile.

Ms. Gelvan presented information regarding the Belgard permeable pavers that are hoped to be used on the Community Center Parking Lot.  The Village was awarded a USDA Rural Development Grant to update the Community Center’s parking lot to help with the Farmer’s Market and other activities.  The pavers would be used to resurface the parking lot serve both the driving surface and storm water management system, eliminating the need for traditional infrastructure.  The pavers have also been proven to last in excess of 50 years, greatly benefitting life cycle costs.  Ms. Gelvan noted that the cost of the pavers and installation is lower that concreting the parking lot.

Brent and Shauna Curry are interested in purchasing a lot at York Acres and placing a home on the lot.  The type of home is considered a stick built but is called a modular.  The home would be constructed off-site and brought in in sections and put together, and then finished on the inside and outside.  The covenants for York Acres state that the homes must be stick built.  The Curry’s will send bring pictures into the Clerk’s Office.  Those who currently own homes in the subdivision will then need to approve the home.

Mr. Hoene presented the Water Main Replacement Project Change Order #2. This Change Order decreases the contract by $5,433.25 due to adding directional boring.  As a result, 918 linear feet will have to be deleted from the contract.  Motion by Trustee Renshaw to approved Change Order #2 was seconded by Trustee Jeisy.  Motion voted on and carried.  Anderson – yea; Clark – yea; Held – yea; Jeisy – yes; Renshaw – yea and Wade – yea.  6 yea – 0 nay.

Mr. Hoene then presented from NWN Cable Construction an Application for Payment 1A in the amount of $41,222.93 and an Application for Payment 1B in the amount of $36,104.62.  The payment for these bills will come from the CDAP Funds.  Motion by Trustee Held to approve payment for Payment 1A and Payment 1B was seconded by Trustee Renshaw.  Motion voted on and carried.  Anderson – yea; Clark – yea; Held – yea; Jeisy – yes; Renshaw – yea and Wade – yea.  6 yea – 0 nay.

Mr. Hoene also presented an invoice for the Water Replacement Grant from Milano and Grunloh for the Design portion of the grant in the amount of $6,307.52 and an invoice from Steve Pamperin Consulting, LLC for the cost of Grant Administration in the amount of $10,125.00.  These bills will be paid from the Village’s leverage monies.  Motion by Trustee Clark to pay these two invoices as presented was seconded by Trustee Renshaw.  .  Motion voted on and carried.  Anderson – yea; Clark – yea; Held – yea; Jeisy – yes; Renshaw – yea and Wade – yea.  6 yea – 0 nay.

Mr. Hoene noted that paperwork would be completed to apply for a grant for Phase 2 of the Waterline Replacement as soon as information is released from the Department of Community and Economic Development.

Mr. Hoene also noted that we are waiting on permission from the Illinois EPA to proceed with the sewer grant.

Motion by Trustee Held to approve the Omnibus Agenda was seconded by Trustee Clark.  Motion approved the minutes of the February 15, 2016 meeting, the financial report, expenditures, reconciliation of accounts ending 2-29-16 and the transfer of funds on 2-17-16 which included $1,833.22 from Water Fund to Rural Bond Debt (January Water Bond Payment Reserve), $1,583.33 from Sewer Fund to Sewer B & I Sinking Fund (January Sewer Bond Payment Reserve), $10,000 from Water Fund to Water O & M (Money to pay Water Bills), $4,742.91 from Water Fund to Sewer Fund (January Sewer Portion of Water Bills), $432.81 from Water Fund to Water/Sewer Emergency Fund (Transfer January 3% Rate Increase), $3,000.00 from General Fund to TIF (January York Acres Payment), and $5,000.00 from Sewer Fund to Sewer O & M (Money to pay Sewer Bills).  Motion voted on and carried by unanimous consent.

Clerk Oakley handed out the water bills that had not been paid by the date due.  Discussion was held regarding those with large outstanding bills/or had not paid their bill for two months.  If payment is not received on the Scribner account, a bill will be sent by certified mail, and if no response a lien will be placed against the property for the amount of the bill.

Clerk Oakley asked permission of the Board to allow Fiscal Clerk Tabbert and Clerk Oakley to attend a QuickBooks workshop in Effingham.  Motion by Trustee Wade that Tabbert and Oakley attend workshop was seconded by Trustee Anderson.  Motion voted on and carried by unanimous consent.

Discussion was held regarding the finance charge that is assessed to those who pay their water bill after the 15th of the month.  Motion by Trustee Wade to lower the finance charge from 20% to 10% effective May 1, 2016 was seconded by Trustee Held. .  Motion voted on and carried.  Anderson – nay; Clark – nay; Held – yea; Jeisy – yes; Renshaw – yea and Wade – yea.  4 yea – 2 nay.

Discussion held to give individuals a one-time amnesty for finance charges on their water bill to be mailed April 1st.  Motion by Trustee Held that if bill is paid by April 30 the Village will waive their finance charge as a courtesy discount with any outstanding charge as of May 1 to go to 10% finance charge. Motion was seconded by Trustee Anderson.  .  Motion voted on and carried.  Anderson – yea; Clark – yea; Held – yea; Jeisy – yes; Renshaw – yea and Wade – yea.  6 yea – 0 nay.

It was noted that EJ would be installing a 3” water meter south of St. Paul’s Church on Monday, March 28.  The water for the entire Village will be off for a period of 5-6 hours with a boil order to follow.  This was scheduled as that day the school will not be in session, but on Easter break.  Clerk Oakley will send notification to local newspaper, radio stations and place on the Strasburg Facebook page.

Trustee Wade noted that the road work that the Village had hoped would be completed on the intersection of Route 32 and East Commercial Street will have to be put off until next year.  A meeting had been held with Effingham Equity several months ago regarding their financial assistance in road work.  However, Effingham Equity could not now commit to the original proposal.  As the cost is prohibitive for the Village to do on its own, the project must now be reconsidered as to completion.

Trustee Wade noted that the backhoe was in need of back tires.  Trustee Held moved that the Village purchase two back tires for the backhoe at a price of $1350 – $1500 with the purchase of such in April to be paid in May (the next fiscal year).  Motion was seconded by Trustee Wade.  Motion voted on and carried by unanimous consent.

There was no Economic and Community Development report.

Finance Committee – Trustee Anderson noted that they had not met.

Building & Business Expansion; Permits – Phil Kaufman had been issued a building permit for a backyard fence.

Community Center/Park – It was noted that Trustee Held was writing a grant to submit to the Southeast Illinois Community Foundation for mulch at the park and Community Center.  Last year mulch had been purchased, but additional mulch is needed this year.

Mr. Krile reported that the Strasburg Park Committee (comprised of representatives from the Lions Club and Village Board) are in the process of getting quotes for a new 22’ x 48’ building at the ball diamond.  They are also looking into making the bathroom doors handicapped accessible.  On May 13th the LEO’s will having a service day.  They will be painting the bathrooms at the park and the bus stop.  The Village will purchase the paint, rollers and painters tape needed for the project.

Discussion was held on installing an exhaust fan in the Community Center.  During the Lions Club pancake and sausage breakfast it was noted that more ventilation was needed for the comfort of those in attendance.  The Village will be checking with Larry Root regarding an industrial exhaust fan.

York Acres – An announcement was made that another lot may be sold.  As nothing was signed, no names were given.

Attorney’s Report – Mr. Probst noted that he will be having a budget meeting in April with members of the board and Fiscal Clerk Tabbert.

Motion by Trustee Renshaw to adopt Ordinance #16-2 “Ordinance Prohibiting Semi Parking on the Corporate Right of Ways within the Village of Strasburg” was seconded by Trustee Wade.  Motion voted on and carried.  Anderson – nay; Clark – yea; Held – yea; Jeisy – yes; Renshaw – yea and Wade – yea.  5 yea – 1 nay.

Motion by Trustee Renshaw to approve the MFT Resolution for Maintenance of Streets and Highways by Municipality Unit the Illinois Highway Code was seconded by Trustee Anderson.  Motion voted on and carried.  Anderson – yea; Clark – yea; Held – yea; Jeisy – yes; Renshaw – yea and Wade – yea.  6 yea – 0 nay.

Discussion was held regarding what the Village of Strasburg charges for water to those who live outside the Village limits in comparison to other area municipalities.  Motion by Trustee Wade to adopt Ordinance 16-3, “Ordinance Amending the Water Rates for the Village of Strasburg” to raise the minimum rate for water to those customers living outside the Village limits $5.59 to $37.32 for the first one thousand (1,000) gallons, and amounts in excess of one thousand (1,000) gallons water to remain at $.35 per one hundred (100) gallons with the rate increase to be effective May 1st was seconded by Trustee Renshaw.  Motion voted on and carried.  Anderson – yea; Clark – yea; Held – yea; Jeisy – yes; Renshaw – yea and Wade – yea.  6 yea – 0 nay.

Attorney Probst noted that as one of the provisions of the Federal Disaster Grant, which the Village received to replace the sanitary sewers to alleviate flooding, certain Village residences could apply for assistance under the grant.  Interviews were held with certain Village residences to determine whether or not they qualified for assistance under the grant, based upon the household income.  There were seven applicants, six which qualified under the guidelines to receive assistance under this federal grant.  One of the six that qualified was Jack Clark, a Village Board Member.  It is the understanding of the Board that Mr. Clark was not being treated differently than the other members of the group who are receiving the same assistance, and that there is no conflict of interest as he is not receiving a gift of the assistance from the grant, but rather went through the process of being qualified, just as any other Village resident.  Motion by Trustee Held that the Strasburg Village Board of Trustees has no objection to Jack Clark receiving Federal Assistance for the Sewer Grant was seconded by Trustee Wade.  Motion voted on and carried.  Anderson – yea; Clark – abstain; Held – yea; Jeisy – yes; Renshaw – yea and Wade – yea.  5 yea – 0 nay – 1 abstain.

Trustee Renshaw reported that the Village of Stewardson was offering the Village of Strasburg their police car for $3,500.  She shared the invoice for the police car when purchased to show all of the features that were on the vehicle.  Discussion was held on cost of a part-time police officer.  Trustee Renshaw noted that she had talked with several police officers and the going rate is approximately $20/hour.  Attorney Probst noted that if the Board wanted the residents of the Village to decide if they would be willing to support a part-time police officer that the question can be placed on the November ballot.  Attorney Probst would get the information to the Board regarding what it would take to place the question on the ballot.

Clerk Oakley noted that she received information from Tom Helm, Skeeter Eaters, regarding spraying for this year.  The Board gave permission for Mr. Helm to begin this month with the larvicide and spraying and the contract will be voted on next month.

Motion by Trustee Held to adjourn the meeting was seconded by Trustee Clark.

The meeting was adjourned at 10:20 PM.

Linda D. Oakley

Village Clerk

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February 15, 2016 Village Board of Trustees Meeting

Minutes

The Strasburg Village Board met on Monday, February 15, 2016 in the Strasburg Community Center. President Michael Antonacci called the meeting to order at 6:30 PM. Present were Village President Michael Antonacci, Trustees Robert Anderson, Jack Clark, Cinda Held, Alice Jeisy, Anita Renshaw, and Chuck Wade. Also present were Village Clerk Linda Oakley, Fiscal Clerk Karla Tabbert, Gary Kull, Barbara Dial, Lee Beckman or Milano & Grunloh and Eric Emmerich with EJ Water.

Mr. Beckman reported that a pre-construction meeting will be held following the closing on the Water Bond, which was to be held on Thursday, February 25.  He presented Change Order #1 decreasing the contract price of construction for the water lines from $634,195 to $513,982.50, a decrease of $120,212.50.  As a result, approximately 2-3 blocks would need to be moved to Phase 2.  Motion by Trustee Held to approve Change Order #1 was seconded by Trustee Clark.  Motion voted on and carried.  Anderson-yea; Clark-yea; Held-yea; Jeisy-yea; Renshaw-yea; Wade-yea 6 yea – 0 nay

Mr. Beckman represented the names of two inspectors for the water main replacement project.  He noted that Milano and Grunloh have worked with them in the past.  Motion by Trustee Clark to approve Jeffrey Tirevold and Seth Flach as inspectors for the Water Main Replacement Project was seconded by Trustee Renshaw.  Motion voted on and carried.  Anderson-yea; Clark-yea; Held-yea; Jeisy-yea; Renshaw-yea; Wade-yea 6 yea – 0 nay

Mr. Beckman noted that with the Disaster Sewer Grant benefits can only be offered to homeowners who are low income to replace the service line from their house to the main.  A letter regarding the benefit application was sent to each residence in the area affected by the sewer replacement grant.  Applications will be accepted by Steve Pamperin on Saturday, March 5 in the Village Office.

Mr. Emmerich presented information on how water rates would be effected with what the Village is borrowing now and what it would be if the Village were to borrow approximately $600,000 (with no grant) to finish replacing the waterlines within the Village.  He noted that the minimum water rate would need to cover the debt.

Ms. Dial presented information regarding moving the mailboxes located on the west side of the highway by South 3rd Street to a location off the highway.  The new location would be on the small triangle road between S. Walnut (Rt 32) and West South 3rd.  SCAN will be constructing a new frame to place the mailboxes.  The Village will need to put rock on the road to allow the letter carrier and the patrons to have access to their mailbox.  The Village has no objections to moving the mailboxes.  Clerk Oakley will verify with the County Clerk’s Office that the property is considered a road “right-of-way”.

Motion by Trustee Held to approve the Omnibus Agenda which included approval of the minutes of the January 18, 2016 meeting, the Financial Report and List of Expenditures, the Reconciliation of Accounts ending January 31, 2016 and the transfer of funds dated January 20, 2016  (transferred $1,833.33 from Water Fund to Rural Bond Debt for January Water Bond Payment Reserve, $1,583.33 from Sewer Fund to Sewer B & I Sinking Fund for January Sewer Bond Payment Reserve, $12,000 from Water Fund to Water O & M for expenditures, $4,728.80 from Water Fund to Sewer Fund for the December Sewer Portion of Water Bills, $444.12 from Water Fund to Water/Sewer Emergency Fund for December 3% Rate Increase, and $3,000 from General Fund to TIF for January York Acres Payment) and the transfer of funds dated January 25, 2016 (transferred $15,016.63 [$10,800 principal, $4,216.63 interest] from Rural Bond Debt to Water O & M for the Water Bond Payment was seconded by Trustee Renshaw.  Motion voted on and carried by unanimous consent.

Clerk Oakley noted that a letter had been received from the Illinois Department of Public Health that the Village had received an Honorable Mention Award for maintaining compliance for water fluoridation for 11 months during 2015.

Motion by Trustee Wade to adopt Ordinance 16-1 “An Ordinance Authorizing and Providing for an Issue of up to $368,000 Waterworks System Revenue Bonds for the Village of Strasburg, Shelby County, Illinois, for the purpose of paying a part of the cost of acquiring, constructing, installing and operating waterworks facilities in such municipality and refunding certain outstanding bonds, providing for the payment, sale and delivery of such bonds, and making certain covenants in providing for the operation of the waterworks system of the municipality and the collection, segregation and distribution of the revenues to be derived from the operation thereof” was seconded by Trustee Renshaw.  Motion voted on and carried.  Anderson-yea; Clark-yea; Held-yea; Jeisy-yea; Renshaw-yea; Wade-yea 6 yea – 0 nay.  It was noted that the Village would be savings approximately $160,000 with the new bond as the interest rate was going from 7% to 2.125%.

Motion by Trustee Renshaw to pay the legal fees for the Bond for the Water Line Grant was seconded by Trustee Wade.  Motion voted on and carried.  Anderson-yea; Clark-yea; Held-yea; Jeisy-yea; Renshaw-yea; Wade-yea 6 yea – 0 nay.  The Village will owe Dove & Dove $4,802.00 and Evans, Froehlich, Beth & Chamley $3,500.00.

Clerk Oakley noted that individuals in the area affected by the Disaster Sewer Grant received a letter regarding the Sanitary Sewer Replacement Assistance program.  A copy of the letter was included in the board packet for Trustees would have an idea as to the program.

Streets and Alleys – Trustee Wade noted that he had contact Brad Agney for an estimate regarding repairing the sink holes along Route 32 south of Kull Appliance.  He noted that Joe Oakley had ordered culverts to replace at the intersection of Franklin and Route 32.

Economic & Community Development – No Report.

Finance Committee – Trustee Anderson plans to have a Finance Committee meeting to get a handle on Village finances.  He asked that the Department heads look at their budgets to see how they need to be changed for the next fiscal year.

Building & Business Expansion; Permits – No Report

Community Center/Park – President Antonacci noted that the LEO’s would be painting the bathrooms at the park with the Village purchasing the paint.  Mr. Kull, in reference to the parking lot grant, asked the board what they thought the electrical needs for the west side of the parking lot might be.  Motion by Trustee Clark to get two estimates on running the electrical underground from the building and the addition on the west side of the parking lot of three (3) lights with plug-ins was seconded by Trustee Wade.  Motion voted on and carried by unanimous consent.  Estimates will be requested from Randy Doty and Matt Figgins.

York Acres – It was noted that a family was interested in purchasing a lot at York Acres and wanted to place a home, but the discussion was to whether the house would be considered stick built was held.  Brent and Shauna Curry will be asked to appear at next month’s meeting with more information regarding their prospective home.

Attorney’s Report – Mr. Probst noted that the Civil Suit against Mr. Daniels had been resolved.  He also informed the Board regarding a mandamus suit against Shelby County.  This suit is in regard to the County mandating that the Village’s pay an addition fee to pay for the Animal Control Officer.  It was noted that all individuals pay a tax for this service and that the Village(s) should not be double charged.  Mr. Probst noted that the possibility is that several Villages/Municipalities will join together in this suit.

Motion by Trustee Wade to purchase from Mattoon Kawasaki-Yahama a 2016 Kawasaki Mule for not more than $8200 was seconded by Trustee Renshaw.  Motion voted on and carried.  Anderson-yea; Clark-yea; Held-yea; Jeisy-yea; Renshaw-yea; Wade-yea 6 yea – 0 nay.

Trustee Clark asked regarding the sign for the Community Center doors with the Village Office hours.  Clerk Oakley noted that she would again contact Mr. Ferguson in Stewardson, and if no response would order from Lake Land College.

Trustee Renshaw noted that Stanley Kobelnik would like for someone to figure out why the yard in the back of his house floods.  He also asked if the ditch in front of his house could be cleaned so that it doesn’t flood.

Clerk Oakley noted that the new committees had been set as follows:  Building & Business Expansion; Permits – Michael Antonacci; Finance – Bob Anderson, Alice Jeisy; Water & Sewer; Licensing – Chuck Wade; Streets & alleys; Parking – Chuck Wade, Anita Renshaw; Park; Community Center – Cinda Held, Jack Clark; Economic Development – Gary Kull, Chuck Wade; and York Acres – Anita Renshaw, Cinda Held.

Motion by Trustee Renshaw to adjourn the meeting was seconded by Trustee Wade.  Meeting was adjourned at 9:20 p.m.

Linda D. Oakley

Village Clerk

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January 18, 2016 minutes

December 21, 2015 minutes

November 16, 2015 minutes

October 19, 2015 Minutes

September 21, 2015 Minutes

August 17, 2015 Minutes

July 20, 2015 Minutes

June 29, 2015 Special Board Meeting Minutes

June 15, 2015 Minutes

May 18, 2015 Minutes

April 30,2015 – special meeting minutes

April 20, 2015 Minutes

March 16, 2015 Minutes

February 16, 2015 Minutes

January 19, 2015 Minutes

December 17, 2014 Minutes

November 17, 2014 Minutes

September 15, 2014 Minutes

August 18, 2014 Minutes
July 21, 2014 Minutes

June 30, 2014 Special Meeting Minutes

June 16, 2014 Minutes

May 19, 2014 Minutes

April 21, 2014 Minutes

March 31, 2014 Special Mtg Minutes

March 17, 2014 Minutes

 

February 17, 2014 Minutes

January 20, 2014 Minutes

December 16, 2013 Minutes

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